AGENDA MEMORANDUM

Meeting Date: December 8, 2008

From:                          James Feagle, Deputy Director of Public Works

Subject:                      Resolution for Approval of Street Resurfacing List and expenditure

Staff Recommendation:

Staff recommends approval of resurfacing the listed streets for a total estimated amount not to exceed $440,000.00.

Analysis:

Attached is a list of streets identified to be resurfaced during the 2009 fiscal year.  A total of $440,000.00 was budgeted in FY2009 for the street resurfacing program.  The Purchasing Division issued an Invitation to Bid for unit prices of asphalt put in place.  Based on those unit prices, the Public Works Department has selected 33 streets or street segments to be resurfaced for the budgeted amount of $440,000.00.

The attached list shows the streets selected sorted worst condition to better condition.  The last column reflects the total feet.  The cost per street includes any milling (grinding), asphalt put in place, manhole adjustments, and valve box adjustments for each street.  Not all streets will require all services listed resulting in a cost difference for streets that are of similar length and width.  Any striping replacement will be performed by City staff.

The City Commission approved an agreement with Capital Development Enterprises (CDE) on May 27, 2008.  This agreement was the result of Invitation to Bid 80181.  This agreement does not expire until May 2009 and will be used for street resurfacing in the 2009 fiscal year.  Despite an overall increase in the Florida Department of Transportation (FDOT) Fuel and Bituminous product index, CDE has agreed to hold their original bid pricing submitted in May 2008.  The FDOT Index shows a 49.54% increase for Asphaltic Cement and a 37% decrease for number 2 diesel fuel.  These two FDOT indexes are used for price escalations or de-escalations to contracts containing asphalt materials.  CDE has provided excellent workmanship at a very competitive price under this contract.

The bid tabulation from ITB 80181 is attached for your review.

Options:

1.  Approve the streets listed and the expenditures: or

2.  Such alternative action as the Commission may deem appropriate

Fiscal Impact: 

Funds of $440,000.00 have been budgeted and are available for the Fiscal Year 2009 street resurfacing program.

Submission Date and Time:    12/4/2008 4:19 PM____

Department: _Public Works___________ Prepared by:  James Feagle________                      Attachments:         Yes_X__   No ____ Advertised:   ____Not Required ______ Dates:   __________________________                      Attorney Review :       Yes___  No ____ _________________________________            Revised 6/10/04

Reviewed by: Dept. Head ________ Finance  Dept. __________JB______                                    Deputy C.M. ___________________                                           Submitted by: City Manager ___________________

Account No. 031-5112-541-6310___ Project No. _310051______________ WF No. ___572365/1_____________ Budget  ____$440,000.00________ Available ___$440,000.00________

RESOLUTION NO.___________

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA APPROVING RESURFACING THE LISTED STREETS FOR A TOTAL ESTIMATED AMOUNT NOT TO EXCEED $440,000.00; AND PROVIDING AN EFFECTIVE DATE.

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

            THAT the City Commission hereby approves the list of streets to be resurfaced  with an expenditure not to exceed the budgeted amount of $440,000.00

 THAT this resolution shall become effective immediately.

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the __8th___ day of _December________ 2008.

                                                                            __________________________

                                                                             Mayor

ATTEST:

__________________________

City Clerk