AGENDA MEMORANDUM

 

 

Meeting Date:           December 8, 2008

 

From:                          Mike Thornton, Purchasing Manager

 

Subject:                      Purchase of three Kubota off road utility vehicles to replace existing equipment for the Fleet Services Division

 

 

Staff Recommendation:

Staff recommends approval of the purchase of three Kubota RTV900W6-H utility vehicles from Mid-Florida Tractor & Equipment Company in Leesburg, Florida for a total amount of $30,288.00.

 

Analysis:

The Fleet Services Division requested the purchase of three off road utility vehicles to replace the listed utility vehicles.  The new replacement units will continue to be assigned to Parks & Recreation and Wastewater Departments.

 

Units Being Replaced                                     

 

The Fleet Services Division selected the Kubota RTV 900W6-H utility vehicle for purchase off the Florida Sheriffs Association annual bid for vehicles and equipment.  The cost of the base unit with a heavy duty model upgrade is $10,452.00 from Triple D Equipment, Inc. of Deland, FL.  In support of the Commissions desire to promote local business, the local authorized Kubota dealer was contacted for a price on the identically equipped utility vehicle.  Mid-Florida Tractor provided a per unit price of $10,096.00; a savings of $356.00 on each unit.

 

The units being replaced are beginning to experience higher maintenance costs and are at the end of their useful life for Parks & Recreation and Wastewater Departments.

 

Fleet Services selected the Kubota equipment based on specifications, standard equipment, and pricing.  This particular model had the desired setup and acceptable pricing when compared to other manufacturers and models. The John Deere Gator utility vehicle was not quoted for the Central Florida area on the Sheriffs Association bid.

 

 

Options:

1.  Approve purchase requisition 40250 to Mid-Florida Tractor; or

2.  Such alternative action as the Commission may deem appropriate

 

Fiscal Impact: 

Purchase of this equipment was budgeted and approved in the fiscal year 2009 equipment purchase program.  Funds are available for this purchase in the account listed.

 

 

Submission Date and Time:    12/4/2008 4:20 PM____

 

Department: _Public Works____________

Prepared by:  _Mike Thornton_________                     

Attachments:         Yes____   No __X___

Advertised:   ____Not Required ___X__                     

Dates:   __________________________                     

Attorney Review :       Yes___  No ____

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. ___________JB_____                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. _001-5110-519.64-13__

 

Project No. __FLEET___________

 

WF No. _____WF0562592/7, 8, 15_

 

Budget  _____$551,510.00_______

 

Available ____$543,715.00________