Staff recommends approval of the resolution authorizing execution of the agreement with Ernie Morris Enterprises, Inc.
The purpose of the Request for Proposal (RFP) is to contract with an interested and qualified firm to provide professional space planning and design services in addition to providing office furniture and fixtures for the City of Leesburg. The primary purpose of this agreement is to provide these services for the renovation of the old library building into office space for various City departments.
The Purchasing Division issued RFP 80152 soliciting interested and qualified parties to submit proposals and a statement of qualifications for this project. The City received responses from five interested firms. An evaluation committee reviewed each proposal based on the criteria detailed in the RFP document. The committee ranked the firms as follows:
Ranking Firm Name – Location
1 Ernie Morris Enterprises, Inc. - Bushnell, FL
2 Office Environment Center, Inc. (OEC) - Ocala, FL
3 Florida Business Interiors - Lake Mary, FL
3 Commercial Design Services, Inc. - Tampa, FL
4 ADM International, Inc. - Lakeland, FL
The committee further requested presentations by the number 1 and 2 ranked firms. Ernie Morris Enterprises, Inc. and OEC Business Interiors provided presentations to the Committee. Based on those presentations and the evaluation of the vendor responses, the Committee unanimously selected Ernie Morris Enterprises, Inc. as the successful respondent.
The Agreement is for a period of five years and recognizes Ernie Morris Enterprises, Inc. as the primary vendor for the City in providing space planning and design services as well as office furniture, fixtures, and systems. The furniture provided will typically be from, or in line with, the State of Florida Purchasing Agreement with the furniture manufacturers. The Agreement was structured in this manner so it may be used after the completion of the old library renovation.
The old library renovation may result in other departments or divisions moving or expanding into space freed up by the library project. This Agreement will allow Ernie Morris Enterprises, Inc. to be used for any ancillary projects following the library renovation.
The actual cost of office furniture, fixtures, and panel systems for the old library renovation will not be known until the final design is completed and the specific items are selected. On October 27, 2008 the Commission approved the renovation project and an associated budget of $398,370 for the full project. Of that amount $174,090.00 is for partitions/walls and furniture. There is a substantial amount of existing furniture that will be reused by Community Development and Information Technology. The reuse of these items will certainly result in an actual cost below the $174,090 budget amount.
1. Approve the resolution authorizing and agreement with Ernie Morris Enterprises, Inc.; or
2. Such alternative action as the Commission may deem appropriate
There is no fiscal impact as a result of executing this agreement. All purchases or expenses under this agreement will be approved as necessary according to City policy. City Commission approval for the purchase of the items for the library renovation will be sought as a purchasing item when the quantities and costs are known.
Department: _Public Works___________
Prepared by: _Mike Thornton_______
Attachments: Yes__X_ No ______
Advertised: _X__Not Required ______
Dates: February 4, 2008_____________
Attorney Review : Yes___ No ____
Reviewed by: Dept. Head JB______
Finance Dept. __________JB______
Deputy C.M. ________EFS________
City Manager ___________________
Account No. _NA______________
Project No. __NA_______________
WF No. _____NA_______________
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG AUTHORIZING THE MAYOR AND THE CITY CLERK TO EXECUTE AN AGREEMENT WITH ERNIE MORRIS ENTERPRISES, INC. TO PROVIDE FURNITURE, DESIGN SERVICES, AND RELATED SERVICES FOR THE OLD LIBRARY RENOVATION PROJECT; AND PROVIDING AN EFFECTIVE DATE.
BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:
THAT the Mayor and City Clerk are hereby authorized to execute an agreement with ERNIE MORRIS ENTERPRISES, INC. whose address is PO Box 818 (232 N. Main Street), Bushnell, Florida 33513 for professional office space planning and design and providing office furniture, fixtures, and panel systems.
THAT this resolution shall become effective immediately.
PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the __22nd__ day of _December__ 2008.