AGENDA MEMORANDUM

 

 

Meeting Date:           December 22, 2008

 

From:                          Mike Thornton, Purchasing Manager

 

Subject:                      Purchase requisition 40387 to ESRI, Inc. for annual maintenance and support of the City Geographical Information System software

 

 

Staff Recommendation:

Staff recommends approval of purchase requisition 40387 to ESRI, Inc. for annual maintenance and support of the City Geographical Information System (GIS) software for a total amount of $25,000.00.

 

Analysis:

The City uses computer software from ESRI, Inc. to provide the foundation of our GIS system in the form of a database and administrative tools.  This computer software provides the infrastructure necessary for all address and mapping related software applications used by various departments and divisions within the City.

 

This purchase is for the annual support and maintenance provided by ESRI, Inc. to the City.  This is an annual expense and will continue as long as the City continues to use this software.  There are no plans in the future to change the software used or discontinue the use of this software as this is the industry standard.

 

Options:

1.  Approve purchase requisition 40387 to ESRI, Inc. for a total amount of $25,000.00; or

2.  Such alternative action as the Commission may deem appropriate

 

Fiscal Impact

Funds were budgeted for this specific maintenance agreement and are available in the account listed. The actual cost of $25,000.00 is $5,000.00 less than the budgeted amount of $30,000.00 for this maintenance with ESRI, Inc.

 


Submission Date and Time:    12/19/2008 3:52 PM____

 

Department: _Information Technology____

Prepared by:  _Mike Thornton_________                     

Attachments:         Yes_X__   No ______

Advertised:   ____Not Required __X___                     

Dates:   __________________________                     

Attorney Review :       Yes___  No ____

                                                

_________________________________            

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. __________JB______                                     

                              

Deputy C.M. ________EFS________                                                                         

Submitted by:

City Manager ___________________

 

Account No. _001-1633-513.46-33__

 

Project No. __NA_______________

 

WF No. _____NA______________

 

Budget  _____$452,450.00________

 

Available ____$209,896.69________