AGENDA MEMORANDUM

Meeting Date: December 22, 2008

From:                          Mike Thornton, Purchasing Manager

Subject:                      Purchase requisition 40387 to ESRI, Inc. for annual maintenance and support of the City Geographical Information System software

Staff Recommendation:

Staff recommends approval of purchase requisition 40387 to ESRI, Inc. for annual maintenance and support of the City Geographical Information System (GIS) software for a total amount of $25,000.00.

Analysis:

The City uses computer software from ESRI, Inc. to provide the foundation of our GIS system in the form of a database and administrative tools.  This computer software provides the infrastructure necessary for all address and mapping related software applications used by various departments and divisions within the City.

This purchase is for the annual support and maintenance provided by ESRI, Inc. to the City.  This is an annual expense and will continue as long as the City continues to use this software.  There are no plans in the future to change the software used or discontinue the use of this software as this is the industry standard.

Options:

1.  Approve purchase requisition 40387 to ESRI, Inc. for a total amount of $25,000.00; or

2.  Such alternative action as the Commission may deem appropriate

Fiscal Impact: 

Funds were budgeted for this specific maintenance agreement and are available in the account listed. The actual cost of $25,000.00 is $5,000.00 less than the budgeted amount of $30,000.00 for this maintenance with ESRI, Inc.

Submission Date and Time:    12/19/2008 3:52 PM____

Department: _Information Technology____ Prepared by:  _Mike Thornton_________                      Attachments:         Yes_X__   No ______ Advertised:   ____Not Required __X___ Dates:   __________________________                      Attorney Review :       Yes___  No ____ _________________________________             Revised 6/10/04

Reviewed by: Dept. Head ________ Finance  Dept. __________JB______                                    Deputy C.M. ________EFS________                                          Submitted by: City Manager ___________________

Account No. _001-1633-513.46-33__ Project No. __NA_______________ WF No. _____NA______________ Budget  _____$452,450.00________ Available ____$209,896.69________