AGENDA MEMORANDUM

 

 

Meeting Date:           January 12, 2009

 

From:                          Mike Thornton, Purchasing Manager

 

Subject:                      Resolution authorizing execution of an agreement with Utility Technicians, Inc. for hydro-pneumatic tank rehabilitation services at the Airport Water Plant.

 

 

Staff Recommendation:

Staff recommends approval of the resolution authorizing execution of an agreement for hydro-pneumatic tank rehabilitation services at the Airport Water Plant with Utility Technicians, Inc. for $42,190.00.

 

Analysis:

The Water Plant located at the Leesburg International Airport is experiencing problems with the hydro-pneumatic tanks.  The tanks are old and one tank’s condition required it to be removed from service several months ago.  These tanks are currently not adequate to provide the necessary pressures in this part of the water system.

 

Invitation to Bid 80211 was previously issued for this project. The original specifications called for the replacement with new tanks, accessories and equipment installed.  The lowest bid of $153,800.00 was significantly higher than the amount budgeted for this project.

 

The Purchasing Division cancelled the original ITB 80211.  Environmental Services reevaluated the project looking for alternatives to using new tanks.  An unused tank at Plantation was identified as a possible option.  The tank was inspected and found to be serviceable and could be used at the Airport Water Plant.  Based on this alternative, the Purchasing Division worked with Environmental Services to revise the original specifications.

 

This project requires replacing one of the Airport tanks with a tank currently not used and located at the Plantation water plant.  This Plantation tank will be moved to the Airport Water Plant and refurbished along with the one serviceable tank at the Airport.  Refurbishing will include replacing all valves, probing rods, and accessories, as well as inspection, sand blasting, washing, coating, disinfecting, and placing the two serviceable tanks into operation.  Disposal of the one unserviceable tank is also included.

 

On November 3, 2008, the Purchasing Division issued ITB 90011 for the rehabilitation of the tanks and equipment at the Airport Water Plant.  Staff advertised the solicitation in the local newspaper and distributed directly to 11 firms.  On December 3, 3008, staff received four sealed responses.  The Purchasing Division has reviewed all responses and deemed Utility Technicians, Inc. as the lowest responsive and responsible bidder.  Environmental Services concurs with my recommendation to award the bid to Utility Technicians, Inc. and enter into an Agreement with said firm.

 

A summary of the bids received and the vendors’ primary location is included.  The detailed bid tabulation is attached for your review.

 

Summary of Bids Received

 

 

CONTRACTOR NAME

 

TOTAL BID PRICE

Utility Technicians, Inc.

Umatilla, FL

$42,190.00

Price Construction

Orlando, FL

$79,500.00

Spensieri Painting, LLC

Haines City, FL

$82,965.00

Viktor Construction

Tarpon Springs, FL

$97,350.00

 

 

Options:

1.  Approve award of the bid and execution of the agreement with Utility Technicians, Inc.; or

2.  Such alternative action as the Commission may deem appropriate

 

Fiscal Impact: 

Funds are budgeted and available in the account listed.

 

Submission Date and Time:    1/12/2009 8:22 AM____

 

Department: _Environmental Services____

Prepared by:  _Mike Thornton________                     

Attachments:         Yes__X_   No ______

Advertised:   _X__Not Required ______                     

Dates:   November 2, 2008____________                     

Attorney Review :       Yes___  No ____

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. ___________JB_____                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. _014-517-537.63-10__

 

Project No. __14002_____________

 

WF No. _____WF0303905/002____

 

Budget  _____$674,281.75________

 

Available ____$674,281.75________

 

 

RESOLUTION NO._______________

 

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG AUTHORIZING THE MAYOR AND THE CITY CLERK TO EXECUTE AN AGREEMENT WITH UTILITY TECHNICIANS, INC. FOR REHABILITATION OF THE AIRPORT WATER PLANT; AND PROVIDING AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to execute an agreement  with UTILITY TECHNICIANS, INC. whose address is 630 GOODBAR AVENUE, UMATILLA, FL for construction services to rehabilitate the Airport Water Treatment Plant pursuant to invitation to bid 90011.

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the __12th___ day of __January___ 2009.

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

__________________________

City Clerk