AGENDA MEMORANDUM

 

 

Meeting Date:           February 23, 2009

 

From:                          Mike Thornton, Purchasing Manager

 

Subject:                      Resolution authorizing an agreement with Wagner Construction, Inc. for construction services to replace  metal roofs on two city-owned buildings

 

 

Staff Recommendation:

Staff recommends execution of the agreement with Wagner Construction, Inc. of Leesburg, Florida for construction services to replace the metal roofs on an airport hangar and the building leased to Bill Bryan KIA for a total amount of $71,030.00, which includes an owner contingency of $5,800.00.

 

Analysis:

The purpose of this project is to contract with a qualified firm to remove and replace the metal roofs on two city-owned buildings.  The first building is an airport hangar located at 8812 Airport Boulevard leased to Mid-Florida Aviation & Instruments, Inc.  The second building is leased by Bill Bryan KIA on US Highway 441.

 

The roof on each building has experienced leaks and needs to be replaced.  Each roof will be replaced with 24 gauge metal roof panels per the specifications.  The roof of the KIA Building is insulated and will receive new insulation as part of the roof replacement.  Rain gutters and downspouts will be replaced only if the City determines their condition warrants replacement.  The amount of $5,800.00 is included in the contract as owner contingency for gutters and downspouts on both buildings.

 

The Purchasing Division issued Invitation to Bid (ITB) 90061 on December 8, 2008.  The opportunity was advertised in The Daily Commercial and many local companies were directly notified.  Representatives from 14 companies attended the mandatory pre-bid meeting.  On January 9, 2009 the City received 4 sealed responses.  The summary of those responses are included here.

 


 

Summary of Bids

 

Description

Unit

Wagner Const.

Bird Dog

Roofing

DHI Roofing

Wagner 3

Ventures

KIA Building

Metal Roof & Insulation

LS

$27,720.00

$29,200.00

$59,587.00

$57,750.00

Airport Hangar

Metal Roof

LS

$31,350.00

$33,000.00

$39,876.00

$47,700.00

 

Base Bid Both Buildings

 

 

$59,070.00

$62,200.00

$99,463.00

$105,450.00

Upgrade to 24 gauge

KIA Building

LS

$2,530.00

$2,300.00

$4,045.00

$6,775.00

Upgrade to 24 gauge

Airport Hangar

LS

$3,630.00

$3,500.00

$3,034.00

$6,300.00

Upgrade Sub-Total

 

$6,160.00

$5,800.00

$7,079.00

$13,075.00

 

Total Cost w/ Upgrades

 

 

$65,230.00

$68,000.00

$106,542.00

$118,525.00

Additive Alternates

Gutter Material

LF

$7.00

$7.00/$8.00

$11.00

$3.15

Downspout Material

LF

$7.00

$8.00

$11.00

$3.15

 

 

Following the bid opening, staff discovered the specification for the insulation at the KIA Building was incorrect.  Staff determined the only equitable way to resolve the problem was to issue an addendum correcting the specification and provide an opportunity for vendors to revise their bid on the KIA Building based only on the new specification.

 

Wagner Construction was the only vendor that responded.  Therefore, all original bids were accepted as final.  Wagner Construction is deemed the lowest responsive and responsible bidder.

 

The Airport budgeted $30,000.00 and Public Works $145,000.00 for the KIA Building.  The shortfall of $4,980.00 on the airport hangar will be made-up from the Public Works account.  The bid amount for both buildings is well below the total budgeted amount of $175,000.00.

 

Options:

1.  Approve execution of the agreement with Wagner Construction, Inc.; or

2.  Such alternative action as the Commission may deem appropriate

 


Fiscal Impact

The actual project cost is expected to be $103,970.00 less than the budgeted amount for both buildings.  A budget adjustment will be processed to place these funds into a reserve account.

 

Submission Date and Time:    2/23/2009 4:12 PM____

 

Department: _Public Works____________

Prepared by:  _Mike Thornton__________                     

Attachments:         Yes__X_   No ______

Advertised:   YES__Not Required ______                     

Dates:   _December 7, 2009___________                     

Attorney Review :       Yes___  No ____

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. _________JB_______                                     

                              

Deputy C.M. _______EFS____________                                                                         

Submitted by:

City Manager ___________________

 

Account No. _001-5193-519.62-10__

                        _001-1821-542.62-10__

 

Project No. ___________________

 

WF No. ______________________

 

Project Budget  __  $145,00.00___

                             __  $ 30,000.00___

Project Available _  $145,000.00___

                             __  $ 30,000.00___

Account Budget  __$182,750.00___

                               __$  30,000.00___

Account Available _$173,805.00__

                               __$  30,000.00___


 

RESOLUTION NO._______________

 

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG AUTHORIZING THE MAYOR AND THE CITY CLERK TO EXECUTE AN AGREEMENT WITH WAGNER CONSTRUCTION, CO., LLC FOR CONSTRUCTION SERVICES TO REPLACE METAL ROOFS ON TWO CITY OWNED BUILDINGS; AND PROVIDING AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to execute an agreement with WAGNER CONSTRUCTION, Co., LLC whose address is 1903 Greenleaf Lane, Leesburg, Florida  34748 for construction services to replace metal roofs on two city-owned buildings pursuant to Invitation to Bid 90061.

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the _23rd_ day of _February_ 2009.

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

__________________________

City Clerk