AGENDA MEMORANDUM

 

 

Meeting Date:           February 23, 2009

 

From:                          Mike Thornton, Purchasing Manager

 

Subject:                      Resolution authorizing an agreement with American Lighting and Signalization upgrading two intersections from strain poles to mast arms

 

 

Staff Recommendation:

Staff recommends approval of the agreement with American Lighting and Signalization, Inc. of Jacksonville, Florida for construction services to upgrade two intersections to mast arms for a total cost of $333,345.50.

 

Analysis:

The Highway 27/441 CRA Redevelopment Plan was adopted by the City Commission May 22, 2006.  One of the projects detailed in the plan is the upgrade of strain-pole traffic signals to mast arms at intersections along the 27/441 corridor.  This project will upgrade the intersections of Radio Road/Highway 441 and College Drive/Highway 441.  Design has been completed for both. Funding for the intersection upgrades are from the Highway 441/27 CRA, and were budgeted in the ’07-’08 fiscal year.

 

Past practice would have been to ‘piggyback’ on the Lake County Traffic Signal Maintenance & Construction contract.  This contract is currently with Traffic Control Devices (TCD).  Staff felt better pricing could be received by putting the project out to bid.

 

On November 30, 2008, the Purchasing Division issued Invitation to Bid (ITB) 90051 for the construction of mast arm upgrades.  The ITB was advertised in local papers, on-line at DemandStar, and several vendors were notified directly.  On January 8, 2009, eight responses were received.  The bid responses were evaluated by purchasing and the City Engineer, Boyle Engineering.  The bid received from American Lighting and Signalization, Inc. (ALS) was deemed to be the lowest responsive and responsible bid.

 

The low bid of $333,345.50 is $46,654.50 lower than the estimated construction cost of $380,000.00, and considerably lower than the $450,000 anticipated in the Hwy 441/27 Redevelopment Plan.  ALS has also included a local sub-contractor (within 20 mile radius), Mammoth Constructors of Umatilla for the mast arm foundations.  The estimated value of this work is $56,786.19.

 


Bid Response Detail

 

Firm Name/Location

College Dr.

Radio Road

Total Bid

American Lighting & Signalization

Jacksonville, FL

$180,176.50

$153,169.00

$333,345.50

Southwest Signal

Land O’ Lakes, FL

$184,540.24

$156,520.96

$341,061.20

PAH Constructors, Inc.

Melbourne, FL

$195,089.65

$174,965.80

$370,055.45

Chinchor Electric, Inc.

Enterprise, FL

$202,017.42

$169,332.45

$371,349.87

Highway Safety Devices

Tampa, FL

$204,130.17

$168,614.95

$372,745.12

Traffic Control Devices

Alt. Springs, FL

$202,381.95

$175,495.10

$377,877.05

New Florida Industrial Electric

Alt. Springs, FL

$202,562.79

$175,841.07

$378,403.86

United Signs & Signals

Astatula, FL

$217,726.50

$191,121.00

$408,847.50

 

Options:

1.  Authorize execution of the agreement with American Lighting & Signalization, Inc.; or

2.  Such alternative action as the Commission may deem appropriate

 

Fiscal Impact

The budget is available in the Highway 441/27 CRA Fund.  These funds were rolled from fiscal year 2007-08.  The CRA will realize a cost savings of $46,654.50 when compared to construction estimates. 

 

Submission Date and Time:    2/23/2009 4:12 PM____

 

Department: _Public Works____________

Prepared by:  _Mike Thornton_________                     

Attachments:         Yes_X__   No ______

Advertised:   X___Not Required ______                     

Dates:   _November 29, 2008__________                     

Attorney Review :       Yes___  No ____

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. ________JB________                                     

                              

Deputy C.M. ________EFS___________                                                                         

Submitted by:

City Manager ___________________

 

Account No. _018-6191-559.63-10__

 

Project No. __18001____________

 

WF No. _____WF0583520/002___

 

Budget  ____  $431,019.00    ______

 

Available __    $431,019.00    ______

 


 

 

 

RESOLUTION NO._______________

 

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG AUTHORIZING THE MAYOR AND THE CITY CLERK TO EXECUTE AN AGREEMENT WITH AMERICAN LIGHTING & SIGNALIZATION, INC. FOR CONSTRUCTION SERVICES UPGRADING TWO INTERSECTIONS TO MAST ARM TRAFFIC SIGNALS; AND PROVIDING AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to execute an agreement with AMERICAN LIGHTING AND SIGNALIZATION, INC. whose address is 11639 Davis Creek Road East, Jacksonville, FL  32256 for mast arm upgrade construction services at College Road/Highway 441 and Radio Road/Highway 441 pursuant to Invitation to Bid 90061.

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the __23rd__ day of _February__ 2009

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

__________________________

City Clerk