AGENDA MEMORANDUM
Meeting Date: February 23, 2009
From: Mike Thornton, Purchasing Manager
Subject: Purchase Requisition 40248 to Nextran Truck Center of Orlando for the purchase of a front loading refuse truck
Staff Recommendation:
Staff recommends approval of purchase requisition 40248 to Nextran Truck Center of Orlando for the purchase of a Mack Cab & Chassis and Heil Front Loading Refuse Body for a total amount of $197,249.00.
Analysis:
The purpose of the solicitation is to procure a front loading refuse body and cab & chassis for the collection of commercial solid waste accounts. This truck and body will replace an existing piece of equipment that has aged and requires replacement.
Staff initially presented this purchase to the Commission as a ‘piggyback’ purchase on the State of Florida Sheriff’s Association contract. The cost at that time was $205,570.50 for a 2009 model year. The contracted vendor offered a 2008 model year truck available at that time for $199,534.00. Commissioner Polk expressed concern over the dollar amount and felt there may be other equipment available on the open market at a lower cost.
To obtain a truck on the open market, the Purchasing Division issued Invitation to Bid (ITB) 90131 on January 13, 2009. Qualified businesses were requested to submit bids meeting our specifications for the purchase of a front loading compaction body and cab & chassis delivered complete to the City. The ITB was advertised on the City website, online at DemandStar, and several dealers were notified directly. On February 3, 2009, the Purchasing department received two responses. Both responses were from a single dealer, Nextran Truck Center of Orlando. Each response proposed the same cab & chassis, but a different compaction body. The response for the Heil body was determined to be responsive and responsible and met all our minimum requirements. The response for the EZ-Pack body was determined to be non-responsive as it did not meet a stated minimum requirement of a 12-yard hopper capacity. The EZ-Pack body provides a 10-yard hopper capacity.
A compaction body with a 12-yard hopper capacity is required to accommodate over-filled 10-yard commercial dumpsters. Without the extra hopper capacity, some of the contents of an overfilled 10-yard dumpster will end up on the ground. The operator must then get out of the truck and pick-up what has fallen from the top of the truck.
The Public Works Department has selected the Nextran Truck Center Bid 1. This bid proposes a 2009 Mack MRU688S cab & chassis with a Heil Half Pack Front Loader compaction body that meets all specifications. This combination is $612.00 more than the EZ-Pack body. The optional parts list & service manuals ($300.00) are included in the total purchase price of $197,249.00. The parts list & service manuals allow Fleet Services to perform efficient warranty repairs on the equipment. Fleet Services is reimbursed for completed warranty repairs. It also reduces the downtime of the equipment by not having to send the truck to Orlando or Tampa for the repairs.
Fleet Services may send a technician for training later. If so, the cost will be funded from their annual training budget.
Bid Response Details
|
ITEM DESCRIPTIONS |
Nextran Truck Center |
Nextran Truck Center |
|
Front Loading Compaction Body |
$88,212.00 |
$87,600.00 |
|
Make: |
Heil |
EZ-Pack |
|
Manufacturer: |
Heil Half-Pack Front Loader |
Hercules 40 yard Front Loader |
|
Cab & Chassis For Specified Body |
$108,737.00 |
$108,737.00 |
|
Make: |
Mack |
Mack |
|
Model: |
MRU688S |
MRU688S |
|
Year of Manufacturer: |
2009 |
2009 |
|
New Cab & Chassis w/ full Warranty: |
Yes |
Yes |
|
Total Equipment Cost: |
$196,949.00 |
$196,337.00 |
|
Options |
|
|
|
Parts Lists & Manuals: |
$300.00 |
$300.00 |
|
Training and Tools: |
$2,634.20 |
$2,634.20 |
Options:
1. Approve purchase requisition 40248 to Nextran Truck Center of Orlando for a total amount of
$197,249.00; or
2. Such alternative action as the Commission may deem appropriate
Fiscal Impact:
Placing this item out to bid on the open market has resulted in a savings to the City of $2,585.00 ($199,534.00 - $196,949.00) when compared to the initial price for the 2008 model. The Fleet Services Division budgeted $188,760.00 for this purchase. The shortfall of $8,489.00 will be made-up by savings on actual purchase costs of other equipment still to be purchased and savings to be realized by eliminating selected existing equipment in the fleet.
Submission Date and Time: 2/23/2009 4:12 PM____
|
Department: _Public Works___________
Prepared by: Mike T hornton_________
Attachments: Yes____ No __X___
Advertised: YES___Not Required ______
Dates: ___1/12/2009________________
Attorney Review : Yes___ No __X_
_________________________________ Revised 6/10/04 |
Reviewed by: Dept. Head ________
Finance Dept. ________JB________
Deputy C.M. ______EFS__________
Submitted by: City Manager ___________________ |
Account No. _001-5110-519.64-13__
Project No. __FLEET___________
WF No. ____WF0522592 / 10_____
Item Purchase: Budget ____$188,760.00_________ Available __ $188,760.00_________ Difference ($ 8,489.00)_________
Account Line Item: Budget ____$533,448.00_________ Available __ $512,538.61_________
|