AGENDA MEMORANDUM

Meeting Date:           February 23, 2009

From:                          Mike Thornton, Purchasing Manager

Subject:                      Resolution authorizing execution of an agreement with Odyssey Manufacturing Company to provide Bulk Sodium Hypochlorite for the Environmental Services Department on an as needed basis

Staff Recommendation:

Staff recommends approval of the resolution authorizing an agreement with the Odyssey Manufacturing Company authorizing acquisitions by the Water and Wastewater Departments of bulk Sodium Hypochlorite at the purchase price of $.85 per gallon.

Analysis:

The Environmental Services Department has a need to purchase Bulk Sodium Hypochlorite for water treatment plant operations.  Pricing, terms, and conditions are a result of a ‘piggy-back‘ agreement based on a current competitively awarded contract by the City of Mulberry, Florida for the period January 1, 2009, through December 30, 2009.

Environmental Services has used Odyssey Manufacturing for several years to provide their Sodium Hypochlorite.  They are pleased with the service provided, the pricing, and the product.  Odyssey provides a high quality sodium hypochlorite free from contaminants.  This quality means a lower ratio is needed for water treatment.  This results in a lower total cost when compared to lower priced lower quality products.

The initial term of the Agreement will be through September 30, 2009, and will provide for additional one year renewals dependent upon the City of Mulberry extending its contract, or more favorable prices being available through other similar municipal agreements.

Options:

1.  Approve execution of the agreement with Odyssey Manufacturing Company; or

2.  Such alternative action as the Commission may deem appropriate

Fiscal Impact: 

The estimated annual cost for both the water and wastewater divisions is $60,000.00.

Submission Date and Time:    2/23/2009 4:13 PM____

Department: _Finance________________ Prepared by:  _Terry Pollard__________                      Attachments:         Yes__X_   No ______ Advertised:   ___Not Required  __X__                      Dates:   __________________________                      Attorney Review :       Yes___  No ____ _________________________________            Revised 6/10/04

Reviewed by: Dept. Head ________ Finance  Dept. ___________JB_____                                    Deputy C.M. _____EFS______________                                           Submitted by: City Manager ___________________

Account No. ____NA__________ Project No. _____NA__________ WF No. ________NA___________ Budget  ________NA___________ Available _______NA___________

RESOLUTION NO._______________

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH ODYSSEY MANUFACTURING COMPANY FOR PROVIDING BULK SODIUM HYPOCHLORITE; AND PROVIDING AN EFFECTIVE DATE.

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

            THAT the Mayor and City Clerk are hereby authorized to execute an agreement with ODYSSEY MANUFACTURING COMPANY whose address is 1484 Massaro Blvd., Tampa, Florida 33619 for BULK SODIUM HYPOCHLORITE.

 THAT this resolution shall become effective immediately.

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the __23rd___ day of _February__ 2009.

                                                                            __________________________

                                                                             Mayor

ATTEST:

__________________________

City Clerk