LSBGHORZ

AGENDA MEMORANDUM

Meeting Date: February 23, 2009

From: Jerry Boop, Finance Director, CPA, CGFO

Subject: Ordinance Amending the Fiscal Year 2008-09 Budget for the General, Stormwater, Carver Heights/Montclair Area CRA, Hwy 441/27 CRA, Capital Projects, Electric, Gas, Water, Wastewater, Communications, Solid Waste, Workers’ Compensation, Discretionary Sales Tax and Recreation Impact Fees Funds for the First Quarter

Staff Recommendation:

Staff recommends adoption of the attached ordinance amending the fiscal year 2008-09 budget for the General, Stormwater, Carver Heights/Montclair Area CRA, Hwy 441/27 CRA, Capital Projects, Electric, Gas, Water, Wastewater, Communications, Solid Waste, Workers’ Compensation, Discretionary Sales Tax, and Recreation Impact Fees for the First Quarter.

Analysis:

As established in the Budget Policy, adopted September 28, 1998, total appropriations within a fund cannot increase or decrease without formal action by the City Commission.

This budget adjustment includes purchase orders that were issued prior to September 30, 2008, and the amounts were not included in the original budget for 2008-09, as well as projects not completed last fiscal year. The project carryovers from fiscal year 2007-08 and first quarter budget adjustments are presented below:

General Fund: Funding Source

Police HTE Software $ 4,687 Fund Balance

TV Equipment 29,906 Fund Balance

Fleet Equipment 1,938 Fund Balance

Pavement Assessment 27,507 Fund Balance

Street Resurfacing 103,850 Fund Balance

ARFF Mitigation 10,987 Fund Balance

Playground Equipment 75,000 Fund Balance

Runway 13/31 Project 39,624 Fund Balance

HR Travel & Training 2,715 Fund Balance

Bullet Proof Vest Award 6,930 Federal Grant

Production Expenses 1,855 Donations

Correct Discretionary Sales Tax Budget 452,659 Fund Balance

Refurbish Fuel Site ( 60,000) Fund Balance

Development Process Review Evaluation 24,950 Fund Balance

Total General Fund $ 722,608

Stormwater Fund:

Basin Study Update $ 100,000 Fund Balance

Ponds 75,000 Fund Balance

Whispering Pines 147,334 Fund Balance

Canal Street Pond 231,336 State Grant & LCWA Grant

Lee Street Pond 701,604 State Grant & LCWA Grant

Enclose Ditch Lines 48,652 Fund Balance

Conveyance Systems 75,000 Fund Balance

Lake Lucerne 173,275 SJRWMD, JPA & LCWA Grant

Total Stormwater Fund $ 1,552,201

Carver Heights/Montclair Area CRA Fund:

Eligible Redevelopment Projects $ (237,194) Fund Balance & Bond Proceeds

Debt Service 172,050 Fund Balance

Issue Costs 36,350 Fund Balance

Wachovia/Wells Fargo Escrow Account 100,000 Fund Balance

Total Carver Heights CRA Fund $ 71,206

Hwy 441/27 CRA Fund:

Mast Arms $ 2,141,050 Fund Balance

Engineering for Progress line 100,000 Fund Balance

Total Hwy 27/441 CRA Fund $ 2,241,050

Capital Projects Fund:

Runway 13/31 Construction $ 6,521,479 Federal & State Grant, LOOP

Runway 13/31 Mitigation 117,095 Federal & State Grant, LOOP

Taxiway & Runway Lights 376,357 State Grant & LOOP

Overlay Runway 3/21 225,000 State Grant & LOOP

Magnolia Street 288,002 Bond Proceeds

Lake Pointe Circle 33,494 LOOP

Hwy 441 Streetscape Phase II 744,766 State Grant

Transportation 1,687,899 Bond Proceeds

Rails to Trails- Fountain Lk Trail 372,405 State Grant & Recreation Impact Fees

Trail Mitigation Charges 4,668 Fund Balance

Lee/Wild Trail Phase II Design 263,874 Federal Grant

Mote Morris Roof Replacement 2,500 LOOP

Herlong Park Dock Renovations 15,000 LOOP

Rehab Old Library 400,000 Workers Compensation Fund

Total Capital Projects Fund $ 11,052,539

Electric Fund:

Meters $ 120,000 Bond Proceeds

Transformers 500,000 Bond Proceeds

Distribution Lines 4,524,768 Bond Proceeds

Lights 200,000 Bond Proceeds

Substations 200,000 Bond Proceeds

Subdivision 743,695 Bond Proceeds

Reconducturing 1,633,000 Bond Proceeds

Engineering Analysis Software Upgrade 44,960 Fund Balance

Dehydration of 3 Substation Transformers 48,550 Fund Balance

Tools & Equipment 109,645 Fund Balance

Total Electric Fund $ 8,124,618

Gas Fund:

Gate Stations $ 25,000 Fund Balance

Mains 2,100,000 Bond Proceeds

Services 123,166 Bond Proceeds

Total Gas Fund $ 2,248,166

Water Fund:

Mains~~eters~~ $ 2,100,125 Bond Proceeds

Plant & Storage 2,993,066 Bond Proceeds

Reuse Water Plant 1,392,591 Bond Proceeds

Reuse Mains 3,034,202 Bond Proceeds

Bulk Rate Analysis 4,000 Fund Balance

Water Facilities Work Plan 9,000 Fund Balance

Rate Study 1,000 Fund Balance

CIP Support 4,012 Fund Balance

Engineering CUP #94 32,459 Fund Balance

LCWA Annual Cost Share 6,463 Fund Balance

Coquina Coast Desalination Project 123,008 Fund Balance

LCWA Grant 5,000 Fund Balance

Water Conservation Plan 8,556 Fund Balance

Plantation Notice of Violation 3,169 Fund Balance

CUP #2718 Plantation 26,106 Fund Balance

CUP #94 Groundwater Modeling 29,947 Fund Balance

Furniture for Operations Building 1,221 Fund Balance

Booster Pump East 273,788 Impact Fees

Well #7 3,750 Fund Balance

Emergency Feed Valve 11,601 Fund Balance

Mall Elevated Tank 7,906 Fund Balance

Variable Frequency Drive 21,923 R&R Funds

Total Water Fund $ 10,092,893

Wastewater Fund:

Collecting Sewers $ 1,359,611 Bond Proceeds

Treatment & Disposal Plant 584,373 Bond Proceeds

Debt Service 78,130 Fund Balance

Bulk Rate Analysis 4,000 Fund Balance

Rate Study 1,000 Fund Balance

Sludge Hauling 84,959 Fund Balance

Date Stream System 4,377 Fund Balance

Tank & Fuel Removal- Spraysite 2,047 Fund Balance

CMOM Assessment Program 24,375 Fund Balance

Repair Pump LS 106M 2,794 Fund Balance

Plantation Lift Station Control Panel 7,019 Fund Balance

Total Wastewater Fund $ 2,152,685

Communications Fund:

Upgrade A/C Unit Splicing Van $ 5,000 Fund Balance

Total Communications Fund $ 5,000

Solid Waste Fund:

Maintenance of Landfill $ 15,646 Fund Balance

Landfill Monitoring 12,394 Fund Balance

Landfill Closure 39,610 Fund Balance

Total Solid Waste Fund $ 67,650

Workers’ Compensation Fund:

Rehab old Library Transfer $ 400,000 Fund Balance

Total Workers Compensation Fund $ 400,000

Discretionary Sales Tax:

Runway 13/31 Construction $ 161,055 Fund Balance

Runway 13/31 Mitigation Phase II 2,927 Fund Balance

Taxiway & Runway Lights 75,272 Fund Balance

Overlay Runway 3/21 45,000 Fund Balance

Lake Pointe Circle 33,494 Fund Balance

Mote Morris Roof 2,500 Fund Balance

Herlong Park Dock Renovations 15,000 Fund Balance

Total Discretionary Sales Tax $ 335,248

Recreation Impact Fees

Rails to Trails Fountain Lake Trail $ 186,203 Fund Balance

Total Recreation Impact Fees $ 186,203

Options:

Adopt the attached ordinance amending the fiscal year 2008-09 budget for the General, Stormwater, Carver Heights/Montclair Area CRA, Hwy 441/27 CRA, Capital Projects, Electric, Gas, Water, Wastewater, Communications, Solid Waste, Workers’ Compensation, Discretionary Sales Tax and Recreation Impact Fees Funds, or

Such other action as the City Commission may deem necessary.

Fiscal Impact:

The following funds will increase as seen below:

FUND	FY 2009 CURRENT	CHANGE	FY 2009 AMENDED
General	24,706,041	722,608	25,428,649
Stormwater	1,445,966	1,552,201	2,998,167
Carver Heights CRA	2,031,979	71,206	2,103,185
Hwy 441/27 CRA	1,228,127	2,241,050	3,469,177
Capital Projects	4,446,870	11,052,539	15,499,409
Electric	75,953,133	8,124,618	84,077,751
Gas	11,282,790	2,248,166	13,530,956
Water	8,666,537	10,092,893	18,759,430
Wastewater	10,326,096	2,152,685	12,478,781
Communications	1,184,221	5,000	1,189,221
Solid Waste	3,749,246	67,650	3,816,896
Workers’ Compensation	624,590	400,000	1,024,590
Discretionary Sales Tax	1,580,679	335,248	1,915,927
Recreation Impact Fees	0	186,203	186,203
Total	147,226,275	39,252,067	186,478,342

Submission Date and Time: 3/4/09 3:31 PM2/24/09 3:46 PM2/13/09 11:20 AM____

Department: ______________________

Prepared by: __________________

Attachments: Yes____ No ______

Advertised: ____Not Required ______

Dates: __________________________

Newspapers:

_________________________________

Revised 6/10/04

Reviewed by: Dept. Head ________

Finance Dept. ___________JB_____

Deputy C.M. ______EFS__________

Submitted by:

City Manager ___________________

Account No. _________________

Project No. ___________________

WF No. ______________________

Budget ______________________

Available _____________________

ORDINANCE NO.____________________

	AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA AMENDING THE FISCAL YEAR 2008-09 BUDGET FOR THE GENERAL, STORMWATER, CARVER HEIGHTS/MONTCLAIR AREA CRA, HWY 441/27 CRA, CAPITAL PROJECTS, ELECTRIC, GAS, WATER, WASTEWATER, COMMUNICATIONS, SOLID WASTE, WORKERS’ COMPENSATION, DISCRETIONARY SALES TAX, AND RECREATION IMPACT FEES FUNDS FOR THE FIRST QUARTER; AND PROVIDING AN EFFECTIVE DATE.

WHEREAS, the City Commission of the City of Leesburg adopted a budget for Fiscal Year 2008-09 on September 22, 2008, which they felt was in the best interest of the citizens of the City of Leesburg, and

WHEREAS, it is now necessary to amend the current budget for Fiscal Year 2008-09 to provide funds for various projects as adopted at City Commission meetings, and

WHEREAS, such action was not anticipated in the original 2008-09 annual budget;
NOW THEREFORE, BE IT ENACTED BY THE PEOPLE OF THE CITY OF LEESBURG, FLORIDA:

SECTION I.
Pursuant to Section 200.065, Florida Statutes, and all other applicable laws, the following amounts for use by the various funds during Fiscal Year 2008-09 as reflected below, including all modifications or amendments made during this meeting, are hereby adopted as increases/decreases to the original budget for Fiscal Year 2008-09 for the City of Leesburg, Florida:

	GENERAL FUND

	ESTIMATED REVENUES AND OTHER RECEIPTS
	Intergovernmental Revenue		6,930
	Contributions/Donations		1,855
	Other Financing Sources:
	Fund Balance Appropriated		713,823
	TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS		722,608

	PROPOSED APPROPRIATIONS
	General Government		66,051
	Transportation		131,357
	Public Safety		6,930
	Culture/Recreation		85,987
	Other Uses:
	Transfers to Other Funds		432,283
	TOTAL PROPOSED APPROPRIATIONS		722,608

	STORMWATER FUND
	ESTIMATED REVENUES AND OTHER RECEIPTS
	Intergovernmental Revenue		1,106,215
	Other Financing Sources:
	Fund Balance Appropriated		445,986
	TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS		1,552,201

	PROPOSED APPROPRIATIONS
	Physical Environment		1,552,201
	TOTAL PROPOSED APPROPRIATIONS		1,552,201

	CARVER HEIGHTS/MONTCLAIR AREA CRA
	ESTIMATED REVENUES AND OTHER RECEIPTS
	Debt Proceeds		(68,122)
	Other Financing Sources:
	Fund Balance Appropriated		139,328
	TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS		71,206

	PROPOSED APPROPRIATIONS
	Economic Environment		71,206
	TOTAL PROPOSED APPROPRIATIONS		71,206

	Hwy 441/27 CRA FUND
	ESTIMATED REVENUES AND OTHER RECEIPTS
	Other Financing Sources:
	Fund Balance Appropriated		2,241,050
	TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS		2,241,050

	PROPOSED APPROPRIATIONS
	Economic Environment		2,241,050
	TOTAL PROPOSED APPROPRIATIONS		2,241,050

	CAPITAL PROJECTS FUND

	ESTIMATED REVENUES AND OTHER RECEIPTS
	Intergovernmental Revenue		8,110,895
	Debt Proceeds		1,975,901
	Other Financing Sources:
	Transfers from Other Funds		961,075
	Fund Balance Appropriated		4,668
	TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS		11,052,539

	PROPOSED APPROPRIATIONS
	General Government		400,000
	Transportation		9,994,092
	Culture/ Recreation		658,447
	TOTAL PROPOSED APPROPRIATIONS		11,052,539

	ELECTRIC FUND
	ESTIMATED REVENUES AND OTHER RECEIPTS
	Debt Proceeds		7,921,463
	Other Financing Sources:
	Fund Balance Appropriated		203,155
	TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS		8,124,618

	PROPOSED APPROPRIATIONS
	Physical Environment		8,124,618
	TOTAL PROPOSED APPROPRIATIONS		8,124,618

	GAS FUND

	ESTIMATED REVENUES AND OTHER RECEIPTS
	Debt Proceeds		2,223,166
	Other Financing Sources:
	Fund Balance Appropriated		25,000
	TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS		2,248,166

	PROPOSED APPROPRIATIONS
	Physical Environment		2,248,166
	TOTAL PROPOSED APPROPRIATIONS		2,248,166

	WATER FUND

	ESTIMATED REVENUES AND OTHER RECEIPTS
	Debt Proceeds		9,519,984
	Other Financing Sources:
	Impact Fees		273,788
	Renewal & Replacement		21,923
	Fund Balance Appropriated		277,198
	TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS		10,092,893

	PROPOSED APPROPRIATIONS
	Physical Environment		10,092,893
	TOTAL PROPOSED APPROPRIATIONS		10,092,893

	WASTEWATER FUND

	ESTIMATED REVENUES AND OTHER RECEIPTS
	Debt Proceeds		1,943,984
	Other Financing Sources:
	Fund Balance Appropriated		208,701
	TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS		2,152,685

	PROPOSED APPROPRIATIONS
	Physical Environment		2,074,555
	General Government		78,130
	TOTAL PROPOSED APPROPRIATIONS		2,152,685

	COMMUNICATIONS FUND

	ESTIMATED REVENUES AND OTHER RECEIPTS
	Other Financing Sources:
	Fund Balance Appropriated		5,000
	TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS		5,000

	PROPOSED APPROPRIATIONS
	Physical Environment		5,000
	TOTAL PROPOSED APPROPRIATIONS		5,000

	SOLID WASTE FUND

	ESTIMATED REVENUES AND OTHER RECEIPTS
	Other Financing Sources:
	Fund Balance Appropriated		67,650
	TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS		67,650

	PROPOSED APPROPRIATIONS
	Physical Environment		67,650
	TOTAL PROPOSED APPROPRIATIONS		67,650

	WORKERS’ COMPENSATION FUND

	ESTIMATED REVENUES AND OTHER RECEIPTS
	Other Financing Sources
	Fund Balance Appropriated		400,000
	TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS		400,000

	PROPOSED APPROPRIATIONS
	Other Uses:
	Transfer to Other Funds		400,000
	TOTAL PROPOSED APPROPRIATIONS		400,000

	DISCRETIONARY SALES TAX FUND

	ESTIMATED REVENUES AND OTHER RECEIPTS
	Other Financing Sources
	Fund Balance Appropriated		335,248
	TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS		335,248

	PROPOSED APPROPRIATIONS
	Other Uses:
	Transfer to Other Funds		335,248
	TOTAL PROPOSED APPROPRIATIONS		335,248

	RECREATION IMPACT FEES FUND

	ESTIMATED REVENUES AND OTHER RECEIPTS
	Other Financing Sources
	Fund Balance Appropriated		186,203
	TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS		186,203

	PROPOSED APPROPRIATIONS
	Other Uses:
	Transfer to Other Funds		186,203
	TOTAL PROPOSED APPROPRIATIONS		186,203

	ALL FUNDS
	ESTIMATED REVENUES AND OTHER RECEIPTS
	Intergovernmental Revenue		9,224,040
	Contributions/Donations		1,855
	Debt Proceeds		23,516,376
	Other Financing Sources:
	Fund Balance Appropriated		5,253,010
	Impact Fees		273,788
	Renewal & Replacement		21,923
	Transfers to Other Funds		961,075
	TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS		39,252,067

	ALL FUNDS
	PROPOSED APPROPRIATIONS
	General Government		544,181
	Transportation		10,125,449
	Economic Environment		2,312,256
	Public Safety		6,930
	Physical Environment		24,165,083
	Culture & Recreation		744,434
	Other Uses:
	Transfers to Other Funds		1,353,734
	TOTAL PROPOSED APPROPRIATIONS		39,252,067

SECTION II.
This ordinance shall become effective upon its passage and adoption by the Leesburg City Commission in the manner provided by law.

PASSED AND ADOPTED at a regular meeting of the City Commission of the City of Leesburg, Florida held on the ________day of_________, 2009.



		Mayor

ATTEST:

City Clerk