AGENDA MEMORANDUM

Meeting Date: March 9, 2009

From:                          Kevin Cochrane, Communications Manager  

Subject:                      Resolution authorizing an Agreement for Telecommunications Data Transport Services with the School Board of Lake County

Staff Recommendation:

Staff recommends approval of a resolution authorizing an agreement for Telecommunications Data Transport Services with The School Board of Lake County.

Analysis:

The School Board of Lake County has an existing contract with the City of Leesburg that expires June 30, 2009.  The School Board approved the new agreement term at their meeting on February 9, 2009, which will run from July 1, 2009 through June 30, 2010.  The new agreement has the same terms and conditions as the agreement approved by the City Commission February 13, 2006, by Resolution No. 7573.  Data Transport Service will be provided to 44 sites throughout Lake County. The new agreement was approved by the School Board with a maximum rate increase of 2% over current rates. The rate increase was presented to the School Board as being indexed to the Gross Domestic Product Implicit Price Deflator Index [GDPIPDI], which is determined in the 4^th quarter of the year. The price adjustment will be effective as of 10/1/2009. The City has agreed that the maximum increase will not exceed 2% [the last increase was 1.0198%].

Options:

1.  Approval of the Resolution authorizing execution of the agreement, or

2.  Such alternative action as the Commission may deem appropriate

Fiscal Impact: 

The City will realize revenue for the year 7/1/2009 – 6/30/2010, of $215,880.00 [$416.00 per month, per site], if the GDPIPDI index is 2%. The revenue will be slightly less if the index is lower than 2%.  Annual revenue in the current agreement which expires on 6/30/2009 is $211,669.00. The estimated support cost for the school network for the new fiscal year is $20,000.00.

Submission Date and Time:    3/4/2009 3:31 PM____

Department: IT / Communications Div. Prepared by:  Kevin Cochrane                      Attachments:         Yes X  No ______ Advertised:   ____Not Required  X                    Dates:   __________________________                      Attorney Review :       Yes X  No ____      Original agreement was reviewed.                                            _________________________________            Revised 6/10/04

Reviewed by: Dept. Head ________ Finance  Dept. _________JB_______                                     Deputy C.M. ______EFS__________                                          Submitted by: City Manager ___________________

Account No. Project No. ___________________ WF No. ______________________ Budget    Available _____________________

RESOLUTION NO._______________

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT FOR TELECOMMUNICATIONS DATA TRANSPORT  SERVICES WITH THE SCHOOL BOARD OF LAKE COUNTY, AND PROVIDE AN EFFECTIVE DATE.

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

            THAT the Mayor and City Clerk are hereby authorized to execute an agreement  with THE SCHOOL BOARD OF LAKE COUNTY, FLORIDA,  whose address is 201 West Burleigh Blvd., Tavares, Florida 32778, for TELECOMMUNICATIONS DATA TRANSPORT SERVICES.

 THAT this resolution shall become effective immediately.

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the 9^th day of March, 2009.

                                                                            __________________________

                                                                             Mayor

ATTEST:

__________________________

City Clerk