AGENDA MEMORANDUM
Meeting Date: March 9, 2009
From: Mike Thornton, Purchasing Manager
Subject: Resolution authorizing execution of an agreement with Lela Partin, d/b/a Dragonworks Professional Fireworks Displays Unlimited to provide aerial fireworks display for the City’s Fourth of July Celebration
Staff Recommendation:
Staff recommends approval of the resolution authorizing a three-year agreement with Lela Partin d/b/a Dragonworks Professional Fireworks Displays Unlimited for $15,000.00 per year with a total contract value of $45,000.00.
Analysis:
On December 1, 2008, the Purchasing Division issued a Request for Proposal for the Fourth of July Fireworks Display, two proposals were received. Both proposers sought annual budget for the display of $15,000.00 for a 30-minute program. There was a substantial variation in the amount and size of shells each company proposed for their display. Dragonworks will use a total of 4,084 shells and effects in each display for the three-years. Zamebelli offered a total of 740 shells. The Recreation Department has evaluated both proposals and determined Dragonworks Professional Fireworks has proposed the best display in both quantity and quality.
Furthermore, Lela and Fred Partin d/b/a Dragonworks Professional Fireworks Displays Unlimited have produced the Fourth of July Fireworks Display for the past eight years and have been both dependable and dedicated in their service to the City of Leesburg. Staff believes it is in the best interest of the City to approve the attached agreement for three years.
Options:
1. Approve execution of the agreement with Lela Partin d/b/a Dragonworks Professional Fireworks Displays Unlimited; or
2. Such alternative action as the Commission may deem appropriate
Fiscal Impact:
Funding is budgeted and available in the 2009 fiscal year for the July 4, 2009 display. Funds for additional years will be requested in the appropriate fiscal year. Should funds for this and future years not be appropriated by the Commission, the agreement may be terminated by the City due to non-appropriation of funds.
Submission Date and Time: 3/4/2009 3:31 PM____
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Department: Recreation______________ Prepared by: Armida Jones________ Attachments: Yes_X___ No ____ Advertised: X____Not Required ______ Dates: November 30, 2008___________ Attorney Review : Yes___ No _X___
_________________________________ Revised 6/10/04 |
Reviewed by: Dept. Head ________
Finance Dept. ___________JB_____
Deputy C.M. _____EFS___________ Submitted by: City Manager ___________________ |
Account No. 001-8121-572-3410____
Project No. _Z12019_____________
WF No. ____0562894/003________
Budget ____$15,000.00__________
Available ___$15,000.00__________ |
RESOLUTION NO._______________
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A THREE YEAR AGREEMENT WITH LELA PARTIN, D/B/A DRAGONWORKS PROFESSIONAL FIREWORKS DISPLAYS UNLIMITED TO PROVIDE AERIAL FIREWORKS DISPLAY FOR THE FOURTH OF JULY CELEBRATION; AND PROVIDING AN EFFECTIVE DATE.
BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:
THAT the Mayor and City Clerk are hereby authorized to execute an agreement with LELA PARTIN, d/b/a DRAGONWORKS PROFESSIONAL FIREWORKS DISPLAYS UNLIMITIED whose address is POST OFFICE BOX 1397, HOMOSASSA SPRINGS, FLORIDA 34447 for providing all labor and materials for the annual aerial Fourth of July Fireworks Display pursuant to Request for Proposal 90042.
THAT this resolution shall become effective immediately.
PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the _9th____ day of __March_______ 2009.
__________________________
Mayor
ATTEST:
__________________________
City Clerk