AGENDA MEMORANDUM
Meeting Date: March 9, 2009
From: Mike Thornton, Purchasing Manager
Subject: Requisition 40642 to Digital-Ally, Inc. for the Police Department
Staff Recommendation:
Staff recommends approval of purchase requisition 40642 to Digital-Ally, Inc. for the purchase of 10 digital in-car video systems for a total cost of $42,900.00. Staff further recommends approval of the purchase order as ‘single source’ in order to maintain continuity with existing equipment.
Analysis:
This purchase of 10 digital in-car video systems is the second in a multi-year plan to replace existing analog (tape) video recorders with new digital units. Last fiscal year, 17 units were purchased to outfit 8 patrol vehicles without any type of video recording system and 9 systems replaced aging analog units that failed regularly and were not performing as needed. The 10 new units will replace existing analog units.
Last year, the Leesburg Police Department reviewed several manufacturers of digital in-car video systems. They identified the features of the Digital-Ally rearview mirror unit to be the best of breed system. The unit consists of a module that replaces the vehicles rear view mirror. Inside the module are all the digital components for the system and a small TFT color monitor that allows them to watch video playback. The digital camera is external to the module and mounts on the vehicles windshield.
Some of the unique features for this system are:
- A one piece in-car digital video system with all digital video and audio recording electronics integrated in a replacement rear-view mirror module.
- No wires or cabling to run.
- Does not use valuable trunk space.
- Does not take up center console space for components.
- Does not interfere with airbag deployment.
- Not vehicle specific. The same module can mount in any model vehicle.
Purchase Item Detail
|
Item Description |
Qty |
Unit Cost* |
Extended Cost |
|
DVM500 Digital Video Recorder Kit |
10 ea |
$3,895.00 |
$38,950.00 |
|
1000 NITS Monitors |
10 ea |
$100.00 |
$1,000.00 |
|
G-Force Sensor Interface |
10 ea |
$200.00 |
$2,000.00 |
|
Upgrade, 8 GB Ultra II Compact Flash Card |
10 ea |
$0.00 |
$0.00 |
|
Wireless Microphone Kit, 900 Mhz |
1 ea |
$265.00 |
$265.00 |
|
Case, Wireless Microphone |
10 ea |
$35.00 |
$350.00 |
|
Card Reader, Compact Flash |
1 ea |
$35.00 |
$35.00 |
|
Shipping |
1 ea |
$300.00 |
$300.00 |
|
|
|
Total |
$42,900.00 |
*Pricing provided is from the vendors’ contract #DPS0708 with the State of Virginia.
Options:
1. Approve purchase requisition 40642 to Digital-Ally, Inc.; or
2. Such alternative action as the Commission may deem appropriate
Fiscal Impact:
Sufficient funds were budgeted in both the Police Forfeiture Fund and the General Fund. The Police Forfeiture Fund was to provide $25,705.00 and the General Fund was budgeted to contribute $17,195.00 towards the purchase. Since the Police Forfeiture fund has adequate funds to completely cover this purchase, the funds will all come from the Police Forfeiture Fund. A budget adjustment will be processed to adjust the funds accordingly.
Submission Date and Time: 3/4/2009 3:31 PM____
|
Department: __Police Department_____ Prepared by: __Mike Thornton________ Attachments: Yes__X_ No ______ Advertised: ____Not Required __X___ Dates: __________________________ Attorney Review : Yes___ No ____
_________________________________ Revised 6/10/04 |
Reviewed by: Dept. Head ________
Finance Dept. ___________JB_____
Deputy C.M. ________EFS________ Submitted by: City Manager ___________________ |
Account No. _121-2111-521.64-80__
Project No. __NA_______________
WF No. _____NA______________
Budget _____$43,000.00________
Available____$ 43,000.00________ |