LSBGHORZ

AGENDA MEMORANDUM

 

 

MEETING DATE:   March 23, 2009

 

FROM:                       Mike Thornton, Purchasing Manager

 

SUBJECT:                  Resolution Authorizing the Execution of an Amendment with SMW Geosciences, Inc. for extending the term of the existing Agreement

 

Staff Recommendation:

Staff recommends adoption of the resolution authorizing the contract amendment number two with SMW Geosciences, Inc.

 

 Analysis:

The City has a current competitively awarded contract with SMW Geosciences, Inc. (SMW), for the firm to provide professional engineering services on a continuing basis.  This agreement will expire May 24, 2009 with no provision for further extensions.

 

Currently, SMW is performing services under a task order issued in February 2009, where the firm is providing the City with project management and permitting assistance services associated with a Consumptive Use Permit (CUP #94) sought from the St. Johns Water Management District.  The Environmental Services Department anticipates all the tasks related to obtaining the CUP will not be accomplished before the expiration date of the present agreement with SMW.

 

This amendment extends the term of the existing City agreement for services related to CUP #94 until September 30, 2009, and does not obligate additional funds.

 

Options:

  1. Approve the attached resolution authorizing the execution of the contract amendment with

SMW Geosciences, Inc., or

  1. Such alternative action the Commission may deem approriate. 

 

Fiscal Impact:

Additional fiscal impact is not anticipated.  Extension allows completion of existing task orders.

 

Submission Date and Time:    3/19/09 11:43 AM____

Department: Finance/Purchasing_____

Prepared by: _ Mike Thornton________                 

Attachments:  Yes __X__   No ________

Advertised:   ____Not Required __X___                     

Dates:   _                           _____                     

Newspapers:_ ____________________           

Revised

 

Reviewed by: Dept. Head ________

Finance  Dept. __     __JB________                                                   

Deputy C.M. ______EFS__________                                                                         

Submitted by:

City Manager ___________________

 

Account:      ___NA_____________

 

Project No.  ___NA_____________

 

WF No.        ____NA_____________

 

Budget :       ____NA_____________                      

 

Available:     ____NA_____________       

RESOLUTION NO._______________

 

                                                A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AMENDMENT NO. 2 TO THE CONTRACT WITH SMW GEOSCIENCES, INC. FOR THE PURPOSES OF PROVIDING PROFESSIONAL ENGINEERING SERVICES PURSUANT TO RESOLUTION 8232; AND PROVIDING AN EFFECTIVE DATE.

 

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to execute amendment 2 to the contract with SMW GEOSCIENCES, INC. whose address is 1411 Edgewater Drive, Suite 103, Orlando Florida  32804; to provide engineering services for Consumptive Use Permit #94 to the City of Leesburg.

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the __23rd___ day of _March___ 2009.

 

 

 

                                                                            _________________________________

                                                                             Mayor

 

ATTEST:

 

 

__________________________________

City Clerk