AGENDA MEMORANDUM

 

 

Meeting Date:           April 13, 2009

 

From:                          Mike Thornton, Purchasing Manager

 

Subject:                      Purchase requisition 40840 to Hewitt Power and Communication for utility construction services under an existing fixed unit price contract

 

 

Staff Recommendation:

Staff recommends approval of purchase requisition 40840 to Hewitt Power and Communications for utility construction services for an estimated total amount of $375,694.43.

 

Analysis:

The City is set to begin the construction phase of relocating the electric and communications utilities on Highway 441 from Perkins to Griffin in preparation for the widening of the highway by FDOT.  The city’s overhead utilities along this corridor will be relocated.  The relocation will involve construction of new overhead facilities as well as underground facilities.

 

The City has an existing fixed unit price contract with Hewitt Power and Communications for underground utility construction services.  This contract includes pricing for all tasks required by our utility to install underground electric power and communications services.

 

The underground work will include directional boring for the installation of 3-inch plex-duct conduit, installation of concrete vaults, installation of concrete pads, pedestals, pad mount transformers, and pulling electric wire into the conduit.  Based on the relocation design by our Electric Department engineers, the estimated cost for the underground utility construction will be:

 

Electric Utility             $335,309.82 (includes a $43,736.06 contingency)

Communications         $  40,384.61

Total               $375,694.43

 

Communications will be piggybacking the underground conduit pulls being done for electric.  They will be paying an ‘adder’ cost to pull an additional 3-inch orange conduit with the 3 conduits being bored and pulled for the electric utility.

 

The estimated costs are for labor and equipment provided by the contractor.  The City provides all material from our inventory for this construction and is not included in these estimates.  The Purchasing Division requested area utilities provide a copy of their underground construction contracts for price comparison.  We received only one response from Kissimmee Utility Authority (KUA).  The unit prices on our existing contract are in line and in most cases were lower than those in the KUA contract.

 

Options:

1.  Approve the purchase requisition to Hewitt Power and Communications; or

2.  Such alternative action as the Commission may deem appropriate

 

 

Fiscal Impact

The utility relocation project is being funded by the Highway 441/27 Community Redevelopment Agency (CRA).  The Electric and Communications Utilities will incur the initial expense and then be reimbursed after the funds are received from the draw down against the CRA bond anticipation note.

 

Submission Date and Time:    4/9/2009 9:27 AM____

 

Department: _Electric Department______

Prepared by:  _Mike Thornton________                     

Attachments:         Yes____   No ___X___

Advertised:   ____Not Required ___X___                     

Dates:   __________________________                     

Attorney Review :       Yes___  No ____

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. ___________JB_____                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. _041-1099-531.63-10__

                        _045-5099-539.63-10__

Project No. __410004_____________

                      __ 450002_____________

WF No. _____WF0425977 / 002___

               _____WF0584032 / 001___

 

Budget  ______________________

 

Available _____________________