AGENDA MEMORANDUM

 

 

Meeting Date:           April 13, 2009

 

From:                          Mike Thornton, Purchasing Manager

 

Subject:                      Resolution authorizing execution of an agreement with Jerome’s Masonry, Inc. for construction services related to the Old Library renovation

 

 

Staff Recommendation:

Staff recommends approval of the agreement for construction services with Jerome’s Masonry, Inc. of Lady Lake, Florida for a total amount of $111,731.93.  Of this amount, $2,879.63 is designated as owner’s contingency.

 

Analysis:

The City is set to begin the construction phase of the Old Library Building renovation to office space for the Building Department, Information Technology Department, and the Purchasing Division.

 

The office space will be constructed using modular office system partitions with very little hard-wall construction.  This agreement will cover the required renovation work and generally includes:

 

 

The Purchasing Division issued Invitation to Bid (ITB) 90211 on March 2, 2009 soliciting interested and qualified firms to submit sealed bids on this project.  The city reserved the right to award the work to multiple firms based on the trade or award all work to a single firm.  On March 24, 2009, 11 responses were received.

 

Public Works evaluated all the responses.  Jerome’s Masonry, Inc. is recommended for award based on their low bid and their ability to provide all the necessary trades or services.  The majority of their individual trade prices were low and their overall price for all work was the lowest of the 11 respondents.  Awarding the work to a single contractor will allow for more efficient project management and a single point of contact for the work schedule.

 

To arrive at a final contract amount of $108,852.30, the lump sum price of $1,064.85 for hard wall construction as well as the cost difference of $7,261.67 to upgrade to a better ceiling tile was added to their low bid of $100,525.78.  The upgrade to a better ceiling tile will provide better sound absorption/dampening in the open area office configuration.

 

           

Jerome’s Masonry

 

 Base Bid Price

$ 100,525.78

 Hard Wall Construction

      1,064.85

 Ceiling Tile Upgrade

      7,261.67

 Contract Amount

$ 108,852.30

Owner’s Contingency

2,879.63

   Final Contract Amount

$ 111,731.93

 

 

 

A summary of the bids received is included in the body of this memo.  A detailed bid tabulation is attached to this memo for your review.

 

 

 

 

 

 Base

 Adjusted Bid

General Contactors

 Bid Price

 Amount*

Jerome’s Masonry

 $  100,525.78

 $100,317.33

Wagner 3 Ventures

 $  111,891.13

 $111,891.13

Lee Woods

 $  100,015.30

 $112,265.30

Jassco Development

 $  115,105.87

 $115,105.87

Pillar Homes

 $  116,781.78

 $116,781.78

Silent K

 $  107,246.90

 $119,496.90

PJ Selby

 $    58,246.92

 $120,301.40

Joseph Tomlinson

 $  136,173.20

 $148,423.20

Individual Trades

The Floor Shoppe

 $    44,899.48

 $44,899.48

Acoustical Systems of Leesburg

 $    18,483.00

 $18,483.00

Stanley Steamer Ducts

 $    12,250.00

 $12,250.00

 

* Adjusted bid amount is for GC's that did not bid all trades.  Amounts from individual trades are added to their base bid.

 

 

 

 

 

 

 

 

 

This table shows the contract amount versus budget dollar amounts for the construction phase of this project.  The construction pricing received is below the budget numbers used for planning this project.

 

PROJECT CONTRACT vs. BUDGET ANALYSIS

Jerome’s Masonry, Inc.

 

Contract

Budget

Over (Under) Budget

Group 1 - Interior Surfaces

$26,666.56

$42,000.00

 $ (15,333.44)

Group 2 - Flooring

$43,946.45

$48,500.00

 $ (4,553.55)

Group 3 - Ceiling Tiles

$18,891.11

$21,600.00

 $ (2,708.89)

Group 4 - Insulation

$5,533.33

$9,900.00

 $ (4,366.67)

Group 5 - Hard Wall Construction

$1,064.85

$0.00

 $1,064.85

Group 6 - Storefront

$5,450.00

$7,100.00

 $ (1,650.00)

Group 7 - Duct Cleaning

$6,800.00

$26,410.00

 $ (19,610.00)

Group 8 - Counter demo

$500.00

 

 $500.00

TOTALS

$108,852.30

$155,510.00

 $ (46,657.70)

 

 

 

Options:

1.  Approve the resolution authorizing an agreement with Jerome’s Masonry, Inc.; or

2.  Such alternative action as the Commission may deem appropriate

 

Fiscal Impact

Project funding was previously approved by Commission under resolution 8314 on October 27, 2008.  The City Manager has identified available funding from the Worker’s Compensation Fund, which has an excess fund balance.  The Finance Department has transferred $400,000 to the Capital Projects Fund.

 

Submission Date and Time:    4/9/2009 9:27 AM____

 

Department: _Public Works____________

Prepared by:  _Mike Thornton__________                     

Attachments:         Yes_X___   No ______

Advertised:   _X___Not Required ______                     

Dates:   _March 1, 2009_______________                     

Attorney Review :       Yes___  No ____

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. __________JB______                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. _031-5193-519-6310__

 

Project No. ___310051___________

 

WF No. _____WF0328043/1______

 

Budget  _____$400,000.00_________

 

Available ____$397,191.00_________


 

 

 

 

RESOLUTION NO.____________

 

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH JEROME'S MASONRY, INC. FOR CONSTRUCTION SERVICES TO RENOVATE THE OLD LIBRARY BUILDING; AND PROVIDING AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to execute an agreement with JEROME’S MASONRY, INC. whose address is PO BOX 508, Lady Lake, Florida 32158 for construction services to renovate the interior of the Old Library building pursuant to Invitation to Bid 90211.

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the _13th_ day of __April__ 2009.

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

__________________________

City Clerk