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AGENDA MEMORANDUM
Meeting Date: April 13, 2009
From: Mike Thornton, Purchasing Manager
Subject: Resolution authorizing execution of an agreement with Jerome’s Masonry, Inc. for construction services related to the Old Library renovation
Staff Recommendation:
Staff recommends approval of the agreement for construction services with Jerome’s Masonry, Inc. of Lady Lake, Florida for a total amount of $111,731.93. Of this amount, $2,879.63 is designated as owner’s contingency.
Analysis:
The City is set to begin the construction phase of the Old Library Building renovation to office space for the Building Department, Information Technology Department, and the Purchasing Division.
The office space will be constructed using modular office system partitions with very little hard-wall construction. This agreement will cover the required renovation work and generally includes:
- Remove all wallpaper, repair wall board, texture, prime and paint
- Remove existing flooring and install new carpet and limited vinyl flooring
- Inspect and clean all heating, ventilation, and air conditioning ducts, grilles, and diffusers
- Remove and replace ceiling insulation
- Installation of two glass storefronts to separate functional areas
The Purchasing Division issued Invitation to Bid (ITB) 90211 on March 2, 2009 soliciting interested and qualified firms to submit sealed bids on this project. The city reserved the right to award the work to multiple firms based on the trade or award all work to a single firm. On March 24, 2009, 11 responses were received.
Public Works evaluated all the responses. Jerome’s Masonry, Inc. is recommended for award based on their low bid and their ability to provide all the necessary trades or services. The majority of their individual trade prices were low and their overall price for all work was the lowest of the 11 respondents. Awarding the work to a single contractor will allow for more efficient project management and a single point of contact for the work schedule.
To arrive at a final contract amount of $108,852.30, the lump sum price of $1,064.85 for hard wall construction as well as the cost difference of $7,261.67 to upgrade to a better ceiling tile was added to their low bid of $100,525.78. The upgrade to a better ceiling tile will provide better sound absorption/dampening in the open area office configuration.
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Jerome’s Masonry |
|
|
Base Bid Price |
$ 100,525.78 |
|
Hard Wall Construction |
1,064.85 |
|
Ceiling Tile Upgrade |
7,261.67 |
|
Contract Amount |
$ 108,852.30 |
|
Owner’s Contingency |
2,879.63 |
|
Final Contract Amount |
$ 111,731.93 |
A summary of the bids received is included in the body of this memo. A detailed bid tabulation is attached to this memo for your review.
|
|
Base |
Adjusted Bid |
|
General Contactors |
Bid Price |
Amount* |
|
Jerome’s Masonry |
$ 100,525.78 |
$100,317.33 |
|
Wagner 3 Ventures |
$ 111,891.13 |
$111,891.13 |
|
Lee Woods |
$ 100,015.30 |
$112,265.30 |
|
Jassco Development |
$ 115,105.87 |
$115,105.87 |
|
Pillar Homes |
$ 116,781.78 |
$116,781.78 |
|
Silent K |
$ 107,246.90 |
$119,496.90 |
|
PJ Selby |
$ 58,246.92 |
$120,301.40 |
|
Joseph Tomlinson |
$ 136,173.20 |
$148,423.20 |
|
Individual Trades |
||
|
The Floor Shoppe |
$ 44,899.48 |
$44,899.48 |
|
Acoustical Systems of Leesburg |
$ 18,483.00 |
$18,483.00 |
|
Stanley Steamer Ducts |
$ 12,250.00 |
$12,250.00 |
* Adjusted bid amount is for GC's that did not bid all trades. Amounts from individual trades are added to their base bid.
This table shows the contract amount versus budget dollar amounts for the construction phase of this project. The construction pricing received is below the budget numbers used for planning this project.
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PROJECT CONTRACT vs. BUDGET ANALYSIS |
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|
Jerome’s Masonry, Inc. |
|||
|
|
Contract |
Budget |
Over (Under) Budget |
|
$26,666.56 |
$42,000.00 |
$ (15,333.44) |
|
|
Group 2 - Flooring |
$43,946.45 |
$48,500.00 |
$ (4,553.55) |
|
Group 3 - Ceiling Tiles |
$18,891.11 |
$21,600.00 |
$ (2,708.89) |
|
Group 4 - Insulation |
$5,533.33 |
$9,900.00 |
$ (4,366.67) |
|
Group 5 - Hard Wall Construction |
$1,064.85 |
$0.00 |
$1,064.85 |
|
Group 6 - Storefront |
$5,450.00 |
$7,100.00 |
$ (1,650.00) |
|
Group 7 - Duct Cleaning |
$6,800.00 |
$26,410.00 |
$ (19,610.00) |
|
Group 8 - Counter demo |
$500.00 |
|
$500.00 |
|
TOTALS |
$108,852.30 |
$155,510.00 |
$ (46,657.70) |
Options:
1. Approve the resolution authorizing an agreement with Jerome’s Masonry, Inc.; or
2. Such alternative action as the Commission may deem appropriate
Fiscal Impact:
Project funding was previously approved by Commission under resolution 8314 on October 27, 2008. The City Manager has identified available funding from the Worker’s Compensation Fund, which has an excess fund balance. The Finance Department has transferred $400,000 to the Capital Projects Fund.
Submission Date and Time: 4/9/2009 9:27 AM____
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Department: _Public Works____________ Prepared by: _Mike Thornton__________ Attachments: Yes_X___ No ______ Advertised: _X___Not Required ______ Dates: _March 1, 2009_______________ Attorney Review : Yes___ No ____
_________________________________ Revised 6/10/04 |
Reviewed by: Dept. Head ________
Finance Dept. __________JB______
Deputy C.M. ___________________ Submitted by: City Manager ___________________ |
Account No. _031-5193-519-6310__
Project No. ___310051___________
WF No. _____WF0328043/1______
Budget _____$400,000.00_________
Available ____$397,191.00_________ |
RESOLUTION NO.____________
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH JEROME'S MASONRY, INC. FOR CONSTRUCTION SERVICES TO RENOVATE THE OLD LIBRARY BUILDING; AND PROVIDING AN EFFECTIVE DATE.
BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:
THAT the Mayor and City Clerk are hereby authorized to execute an agreement with JEROME’S MASONRY, INC. whose address is PO BOX 508, Lady Lake, Florida 32158 for construction services to renovate the interior of the Old Library building pursuant to Invitation to Bid 90211.
THAT this resolution shall become effective immediately.
PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the _13th_ day of __April__ 2009.
__________________________
Mayor
ATTEST:
__________________________
City Clerk