Meeting Date:           April 13, 2009


From:                          Mike Thornton, Purchasing Manager


Subject:                      Resolutions authorizing change orders 1 and 2 to the initial hydropneumatic tank system rehabilitation agreement with Utility Technicians, Inc. initially established under Resolution 8363



Staff Recommendation:

Staff recommends approval of a resolution authorizing Change Order 1 to the existing agreement with Utility Technicians, Inc. for $4,500.00.  This work was approved by the City Manager, in an effort to ensure work continued without interruption because of a requirement for unforeseen work. Also, Staff recommends approval of a resolution authorizing Change Order 2 for $870.00 to remove existing and install new flanged ductile iron pipe.



The Water Treatment Plant located at the Leesburg Municipal Airport had been experiencing problems with two hydropneumatic tanks.  These tanks were old with one tank’s condition requiring it to be replaced due to showing signs of cracking and/or leaks.


This project required replacing one of the two tanks with a City owned tank to be moved from a site at the Plantations and replacing all valves, probing rods, and accessories, as well as, inspection, sand blasting, washing, coating, disinfecting, and placing the two serviceable tanks into operation. 


On January 12, 2009, the City Commission adopted Resolution 8363 approving an award to Utility Technicians, Inc. for the rehabilitation work required under Invitation to Bid number 90011.


As work progressed on the project, the City’s Chief Plant Operator Al Purvis and Utility Technicians personnel determined the integrity of the existing welded areas of the fabricated man-way on the North Hydropneumatic Tank was deficient and required repair. 


The contractor submitted Change Order Proposal 1 in the amount of $4,500 for accomplishing the required work, for which the Environmental Services Department obtained approval from the City Manager.  However, because the amount exceeded 5% of the original contract amount, this transaction requires City Commission approval.  Unfortunately, due to the circumstances in avoiding a delay in performance, time was not available to expeditiously obtain Commission approval.  Failure to continue work uninterrupted would have resulted in failure to complete the work within the original 60 day performance period requiring the tanks to be out of service for an unknown extended amount of time.


The contractor submitted Change Order 2 for $870.00 dated March 25, 2009, for costs to furnish all material, equipment and labor to remove and replace 12” flanged ductile iron pipe, discovered to be severely cracked after contract award.



1.  Approve Change Order No. 1 and Change Order No. 2 with Utility Technicians, Inc. or

2.  Such alternative action as the Commission may deem appropriate.


Fiscal Impact

Funding is budgeted and available in the account listed below.


Submission Date and Time:    4/9/2009 9:27 AM____


Department:     Water_________________ 

Prepared by:    Terry Pollard_________                     

Attachments:         Yes  __X__   No ______

Advertised __X__ Not Required  _______                     

Dates:       November 2, 2008____________                     

Attorney Review :       Yes___  No  __X__



Revised 6/10/04


Reviewed by: Dept. Head ________


Finance  Dept. __________JB______                                     


Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________


Account No. 043-3099-533-6310___


Project No.   430006____________


WF No. ____351431/001________


Budget  ____$ 92,449.00_________


Available ___$ 92,281.30_________