AGENDA MEMORANDUM

Meeting Date: April 27, 2009

From:                          Charlie Weller, Airport Manager

Subject:                      Resolution authorizing Supplemental Joint Participation Agreement

 Number 3 with the Florida Department of Transportation for the

                                    Runway 13/31 Extension Project at Leesburg International Airport.

Staff Recommendation:

Staff recommends approval of Supplemental Joint Participation Agreement Number 3.

Analysis:

Phases II and III of the Runway 13/31 Extension project are estimated to cost approximately $10,472,255 including expenses for both construction and mitigation.  The Florida Department of Transportation (FDOT) has already approved funding for their match for this project at 2.5% through Joint Participation Agreements (JPA) approved previously.

The City has been advised that $4,500,000.00 in Federal Stimulus Funds will be awarded to this project. These funds do not require a match from FDOT or the City of Leesburg.   As a result, $112,500.00 (2.5% of $4,500,000) will be removed from FDOT’s approved contribution. 

Acceptance of the attached JPA accomplishes the following:

1. Removes $112,500.00 from FDOT’s original contribution
2. Approves and accepts the modified JPA in the amount of $140,243.00, which is FDOT’s 2.5% match to complete the remainder of the project after the Stimulus Funds have been used.

Phase II and Phase III of this project include the following:

§ 1,000 feet of runway at the east end of R-13/31.

§ 2,068 feet of parallel Taxiway “A”.

§ Run up area at the end of R-31.

§ Overrun Safety area that will be 500 feet wide by 200 feet long.

§ Permitting and mitigation.

Funding breakdown will be as follows:

FAA (95%)                              $  5,329,238.00

FDOT (2.5%)                         $     140,243.00

City (2.5%)                              $     140,243.00

Total =                                    $  5,609,724.00

FAA Stimulus Funding            $  4,500,000.00

Grand Total =                                     $10,109,724.00

Options:

1.  Approve Supplemental Joint Participation Agreement Number 3

2.  Such alternative action as the Commission may deem appropriate

Fiscal Impact: 

Funding for Phases II and III of the Runway 13/31 Extension Project is a combination of rollovers from fiscal year 2007-08 and fiscal year 2008-09 budget for a total of $10,006,857.00 which is part of the Capital Projects Fund. 

Submission Date and Time:    4/23/2009 9:01 AM____

Department: __Airport_______________ Prepared by:  __Charlie Weller________                      Attachments:       Yes __X__   No ______ Advertised:   ____Not Required _X_____ Dates:   __________________________                      Attorney Review :       Yes___  No ____ _________________________________            Revised 6/10/04

Reviewed by: Dept. Head ________ Finance  Dept. ______JB__________                                    Deputy C.M. ___________________                                          Submitted by: City Manager ___________________

Account No. __031-1821-542-6310__ Project No. ___310018____________ WF No. ______301479/7 and 8_____ Budget  ______$10,006,857________ Available _____________________

RESOLUTION NO._______________

RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT NUMBER 3 WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION FOR FUNDING OF THE RUNWAY 13/31 EXTENSION PROJECT AT LEESBURG INTERNATIONAL AIRPORT; AND PROVIDING AN EFFECTIVE DATE.

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

            THAT the Mayor and City Clerk are hereby authorized to execute Supplemental Joint Participation Agreement Number 3 with the Florida Department of Transportation whose address is Special Project Section MS-4-549 719 South Woodland Blvd., Deland, FL 32720 for funding for the Runway 13/31 Extension Project at Leesburg International Airport.

 THAT this resolution shall become effective immediately.

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the _27th____ day of _April __ 2009

                                                                            __________________________

                                                                             Mayor

ATTEST:

__________________________

City Clerk