AGENDA MEMORANDUM

Meeting Date:           April 27, 2009

From:                          Mike Thornton, Purchasing Manager

Subject:                      Resolution authorizing execution of an agreement with Pillar Homes, LLC, to provide removal and replacement of curbing on Dozier Circle pursuant to Invitation to Bid 90171

Staff Recommendation:

Staff recommends approval of the resolution authorizing execution of an agreement with Pillar Homes, LLC (PHL), Clermont, Florida for removal and replacement of street curbing for the bid price of $30,404.00.

Analysis:

On March 2, 2009, the Purchasing Division issued an Invitation to Bid (ITB) 90171 for Sidewalk, Driveway Apron, & Curb Construction Services to 24 prospective bidders.  The ITB provided for individual bids on each of three line items; (1) Sidewalks, (2) Driveway Aprons, and (3) 1,850 linear feet of Curbing on Dozier Circle.  The ITB advised bidders of the potential for multiple awards based on the most favorable bid for each item. 

The Public Works Department and Purchasing opened and evaluated sealed bids on the afternoon of April 2, 2009 with PHL being determined to have submitted the most favorable bid for Line Item 3.  The bid received from PHL provided for a total cost of $30,404.00 with the second bid from State Asphalt providing for a total cost of $39,960.00. 

Options:

1.  Approve execution of the agreement with Pillar Homes, LLC, or

2.  Such alternative action as the Commission may deem appropriate.

Fiscal Impact: 

Funding is budgeted and available in the account listed below.  The amount budgeted for this project was $60,500.00.

Submission Date and Time:    4/23/2009 9:01 AM____

Department: Water_____________  Prepared by:  Terry Pollard________                      Attachments:         Yes  __X__   No ______ Advertised __X__ Not Required  _______ Dates:    March 1, 2009____________                      Attorney Review :       Yes___  No  __X__ _________________________________            Revised

Reviewed by: Dept. Head ________ Finance  Dept. _______JB_________                                    Deputy C.M. ___________________                                          Submitted by: City Manager ___________________

Account No. 031-5112-541-6310___ Project No.   _______ 310051_____ WF No. ____WF 587668/1_______ Budget  _______$60,500.00_______ Available ______$60,500.00_______

RESOLUTION NO._______________

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH PILLAR HOMES, LLC., TO PROVIDE CURBING REMOVAL AND REPLACEMENT ON DOZIER CIRCLE PURSUANT TO INVITATION TO BID 90171; AND PROVIDING AN EFFECTIVE DATE.

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

            THAT the Mayor and City Clerk are hereby authorized to execute an agreement with PILLAR HOMES, LLC, whose address is 1312 Bowman Street, Clermont, Florida 34711 for providing all labor and materials for removal and replacement of street curbing as detailed in Invitation to Bid 90171.

 THAT this resolution shall become effective immediately.

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the _27th____ day of _April_____ 2009.

                                                                            __________________________

                                                                             Mayor

ATTEST:

__________________________

City Clerk