LSBGHORZ
                            

AGENDA MEMORANDUM

 

 

Meeting Date:           April 27, 2009

 

From:                          Mike Thornton, Purchasing Manager

 

Subject:                      Resolution authorizing execution of an agreement with Pillar Homes, LLC, to provide removal and replacement of curbing on Dozier Circle pursuant to Invitation to Bid 90171

 

 

Staff Recommendation:

Staff recommends approval of the resolution authorizing execution of an agreement with Pillar Homes, LLC (PHL), Clermont, Florida for removal and replacement of street curbing for the bid price of $30,404.00.

 

Analysis:

On March 2, 2009, the Purchasing Division issued an Invitation to Bid (ITB) 90171 for Sidewalk, Driveway Apron, & Curb Construction Services to 24 prospective bidders.  The ITB provided for individual bids on each of three line items; (1) Sidewalks, (2) Driveway Aprons, and (3) 1,850 linear feet of Curbing on Dozier Circle.  The ITB advised bidders of the potential for multiple awards based on the most favorable bid for each item. 

 

The Public Works Department and Purchasing opened and evaluated sealed bids on the afternoon of April 2, 2009 with PHL being determined to have submitted the most favorable bid for Line Item 3.  The bid received from PHL provided for a total cost of $30,404.00 with the second bid from State Asphalt providing for a total cost of $39,960.00. 

 

Options:

1.  Approve execution of the agreement with Pillar Homes, LLC, or

2.  Such alternative action as the Commission may deem appropriate.

 

Fiscal Impact

Funding is budgeted and available in the account listed below.  The amount budgeted for this project was $60,500.00.

 

 

 

 

 

 

 

 

 

 

 

 

Submission Date and Time:    4/23/2009 9:01 AM____

 

Department:  Water_____________ 

Prepared by:  Terry Pollard________                     

Attachments:         Yes  __X__   No ______

Advertised __X__ Not Required  _______                     

Dates:    March 1, 2009____________                     

Attorney Review :       Yes___  No  __X__

                                              

_________________________________           

Revised

 

Reviewed by: Dept. Head ________

 

Finance  Dept. _______JB_________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. 031-5112-541-6310___

 

Project No.   _______ 310051_____

 

WF No. ____WF 587668/1_______

 

Budget  _______$60,500.00_______

 

Available ______$60,500.00_______

 

 

 


 

 

 

RESOLUTION NO._______________

 

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH PILLAR HOMES, LLC., TO PROVIDE CURBING REMOVAL AND REPLACEMENT ON DOZIER CIRCLE PURSUANT TO INVITATION TO BID 90171; AND PROVIDING AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to execute an agreement with PILLAR HOMES, LLC, whose address is 1312 Bowman Street, Clermont, Florida 34711 for providing all labor and materials for removal and replacement of street curbing as detailed in Invitation to Bid 90171.

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the _27th____ day of _April_____ 2009.

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

__________________________

City Clerk