AGENDA MEMORANDUM

 

 

Meeting Date:           May 11, 2009

 

From:                          Mike Thornton, Purchasing Manager

 

Subject:                      Resolution authorizing the execution of task order number 1 with LPG Urban for professional services preparing an EAR

 

 

Staff Recommendation:

Staff recommends execution of the task order number 1 with LPG Urban & Regional Planners, Inc. for a total amount of $40,000.00 over two years.

 

Analysis:

The City is required to submit an Evaluation and Appraisal Report (EAR) with the Department of Community Affairs (DCA).  The professional will assist the City in evaluating and assessing the current growth management planning programs and provide the completed EAR to the DCA before the April 1, 2010 deadline.

 

The cost of this service will be $40,000 with half  funded from the current fiscal year and the balance of $20,000 budgeted in the 2010 fiscal year.

 

The City has a current agreement with LPG Urban & Regional Planners, Inc.  The existing agreement is the result of Request for Proposal 80123.  This task order will be a supplement to the existing agreement.

 

Options:

1.  Approve execution of the Task Order with LPG Urban & Regional Planners, Inc.; or

2.  Such alternative action as the Commission may deem appropriate

 

Fiscal Impact: 

Funds are available in the current fiscal year for this year’s portion of the services.  The additional funds for completion of the study will be requested in the 2010 budget cycle.

 

Submission Date and Time:    5/6/2009 12:41 PM____

 

Department: _Planning & Zoning______

Prepared by:  Mike Thornton_______                     

Attachments:         Yes__X_   No ______

Advertised:   ____Not Required __X___                     

Dates:   __________________________                     

Attorney Review :       Yes___  No ____

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. _______JB_________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. _001-6151-515-3110__

 

Project No. ___________________

 

WF No. ______________________

 

Budget  ___$56,950.00___________

 

Available __$22,942.51___________

 

RESOLUTION NO._______________

 

A RESOLUTION OF THE CITY OF LEESBURG, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE TASK ORDER NUMBER 1 WITH LPG URBAN AND REGIONAL PLANNERS, INC. PROVIDING PROFESSIONAL SERVICES IN THE PREPARATION OF AN EVALUATION AND APPRAISAL REPORT AS REQUIRED BY THE STATE OF FLORIDA DEPARTMENT OF COMMUNITY AFFAIRS; AND PROVIDING AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to execute Task Order Number 1 with LPG URBAN & REGIONAL PLANNERS, INC. whose address is 1162 Camp Ave., Mount Dora, Florida  32757 for the preparation of the EAR study to be submitted to the Department of Community Affairs no later than April 1, 2010.  The existing agreement with the professional is pursuant to RFP 80123.

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the _11th____ day of ____May__ 2009

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

__________________________

City Clerk