AGENDA MEMORANDUM

 

 

Meeting Date:           May 11, 2009

 

From:                          Bruce Ericson, Director of Parks & Recreation

 

Subject:                      Resolution Authorizing Renewal of Memorandum of Agreement (MOA) with Department of Transportation to reimburse the City for maintenance of non-landscaped portion of Hwy 441

 

 

Staff Recommendation:

Staff recommends renewal of Memorandum of Agreement (MOA) with Department of Transportation to reimburse the City for maintenance of non-landscaped portions of Hwy 441 from College Drive to CR 473/Bluegill Drive.

 

Analysis:

In October 2006 the City of Leesburg entered into a Joint Partnership Agreement (JPA) with Florida Department of Transportation (FDOT) to receive $805,000 to landscape and maintain Hwy 441 from College Drive to CR 473.  The landscape has been completed and the City has received payment from the JPA.

 

On March 10, 2008 the City Commission approved an agreement with Annan Landscape to maintain the entire corridor of Hwy 441 from College Drive to CR 473, both the landscaped and non-landscaped portions.  FDOT will reimburse the City $9,156.00 through the MOA for maintenance of the non-landscaped portions of that roadway which is primarily grassy areas of Bahia grass.  The $9,156.00 is the amount FDOT would pay a contractor to maintain the same area.

 

The one year period of the original agreement expires April, 2009, at which time the agreement may be renewed for a period that may not exceed three years or the term of the original contract, whichever is longer.  This renewal is for a one year period with no increase in reimbursement.  The price to be paid for the final renewal period may be increased by up to three percent at the discretion of FDOT.

 

The Joint Partnership Agreement covered the maintenance of landscaped areas and the Memorandum of Agreement covers only the non-landscaped areas.

 

 

 

 

 

Options:

1.  Approve renewal of Memorandum of Agreement with Florida Department of Transportation or;

2.  Such alternative action as the Commission may deem appropriate

 

Fiscal Impact

Renewal of the MOA will provide reimbursement of $9,156.00 to the City for non-landscaped maintenance of Hwy 441 for a period of one year.

 

 

Submission Date and Time:    5/6/2009 12:41 PM____

 

Department: __Parks & Recreation______

Prepared by:  __Jennifer Magavero___                     

Attachments:         Yes_X_   No ______

Advertised:   ____Not Required ______                     

Dates:   __________________________                     

Attorney Review :       Yes_X_  No ____

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. ____JB____________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. _001-0000-334-7311___ 

 

Project No. ___________________

 

WF No. ______________________

 

Budget  ______________________

 

Available _____________________


 

RESOLUTION NO._______________

 

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO RENEW THE MEMORANDUM OF AGREEMENT (MOA) WITH THE DEPARTMENT OF TRANSPORTATION TO REIMBURSE THE CITY FOR MAINTENANCE OF NON-LANDSCAPED PORTIONS OF HWY 441 FROM COLLEGE DRIVE TO CR 473; AND PROVIDING AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to renew the Memorandum of Agreement with the Department of Transportation whose address is 1450 Thomas Ave, Leesburg, FL  34748 for reimbursement of $9,156.00 to provide maintenance for non-landscaped portions of 441 from College Drive to 473

 

            The one year period of the original agreement expires April, 2009 at which time the agreement may be renewed for a period that may not exceed three years or the term of the original contract, whichever is longer. This renewal is for a one year period with no increase in reimbursement.  The price to be paid for the final renewal period may be increased by up to three percent at the discretion of Department of Transportation.

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the __11___ day of ____May_____ 2009

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

__________________________

City Clerk