AGENDA MEMORANDUM

 

 

Meeting Date:           May 11, 2009

 

From:                          Mike Thornton, Purchasing Manager

 

Subject:                      Purchase of one used 52,000 GVWR semi tractor (day cab).

 

 

Staff Recommendation:

Staff recommends the purchase of a used 2006 Mack Truck from Nextran Truck Center of Orlando for a total price of $49,500.00.

 

Analysis:

The purpose of this purchase is to replace an existing 1987 Kenworth Semi-Tractor.  This unit is assigned to the Environmental Services Department and used for hauling residual waste from the waste water treatment plant.  The existing unit is 22 years old and the maintenance costs are becoming too high.

 

The Purchasing Division issued Invitation to Bid (ITB) 90271 with minimum specifications provided by the Fleet Services Division.  On April 20, 2009, five responses to our ITB were received.  The detailed bid tabulation is attached for your review.

 

The Fleet Manager has evaluated the bids received and determined the 2006 Mack Truck offered by Nextran Truck Center to be the best value to the City.  This truck has approximately 2 years remaining on the manufacturers’ warranty, meets the minimum requirements requested, and in some areas exceeds the requirements.  Additionally, Fleet Services is certified to perform warranty repairs for Mack brand equipment.

 

The selected truck has approximately 150,000 miles and 4,659.8 hours.  This truck is being removed from a fleet lease program and has been regularly maintained by a Mack Truck certified service center.

 

Options:

1.  Purchase the used 2006 Mack Truck from Nextran Truck Center of Orlando; or

2.  Such alternative action as the Commission may deem appropriate

 

Fiscal Impact

Funds of $50,000.00 are available for this expenditure thru cost savings on other purchases and the re-prioritization of vehicles.

 


Submission Date and Time:    5/6/2009 12:41 PM____

 

Department: __  Public Works________

Prepared by:  __Mike Thornton_____                     

Attachments:         Yes____   No ___X___

Advertised:   _X__Not Required ______                     

Dates:   _April 5, 2009________________                     

Attorney Review :       Yes___  No ____

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. ____JB____________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. _001-5110-519.64-13___

 

Project No. __FLEET____________

 

WF No. __     WF0562592/023_______

 

Budget  _____$536,901.00_________

 

Available ____$281,752.11_________


 

 

Bid 90271 – DETAILED BID TABULATION

 

Kenworth of
Central Florida

Nextran Truck Center

Heintzlemans
Truck Center

Maudlin International
Bid No. 1

Maudlin International
Bid No. 2

Base Price

$85,519.80

$49,500.00

$69,111.00

$39,900.00

$31,900.00

Manufacturer:

Kenworth

Mack

Sterling

International

International

Model:

T800

CXN613

AT9522

8600

9200i SBA

Year:

2008

2006

2009

2005

2003

Manuf Warranty:

Yes

Yes

Manuf. Std

No

No

Length of Warranty:

7/31/2010

Appx 2 yrs

Various

NA

NA

Delivery Date:

4/23/2009

7 days

7 days ARO

30 days

30 days

Air Slide 5th Wheel

New Vehicle Warranty

Cummins ISM 410 hp

Cat C-15 450 HP

Engine Brake T310M

New Engine Warranty

Idealease Unit

200 gal fuel

Mack 10 spd Trans

Appx 250,000 miles

Alum Headache Rack

2-80 gal fuel tanks

Wet line system

190" Wheel Base

amber beacon light

Mack 380 - 410 HP

Idealease units

Appx 150,000 miles

Under 200,000 miles