AGENDA MEMORANDUM

 

 

Meeting Date:           May 26, 2009

 

From:                          Mike Thornton, Purchasing Manager

 

Subject:                      Resolution authorizing execution of an agreement with Ingram Signalization, Inc. for traffic signal upgrade

 

 

Staff Recommendation:

Staff recommends approval of the resolution authorizing execution of an agreement with Ingram Signalization, Inc. of Pensacola, Florida for construction of the traffic signal upgrade.

 

Analysis:

On May 22, 2006 the City Commission adopted the Highway 27/441 CRA Redevelopment Plan.  The plan details upgrading intersections along the 27/441 corridor from concrete strain pole traffic signals to steel painted mast arms.  The intersection at Yellow Jacket Way (formerly Meadows Ave) and Highway 27 is one of many intersections identified in the plan.  This project will upgrade this intersection.

 

This location is a 3-way signal controlled intersection at the Highway 27 entrance to Leesburg High School.  On May 22, 2006 the City Commission approved a Joint Participation Agreement (JPA) with the Florida Department of Transportation (FDOT) to upgrade this intersection from a strain pole traffic signal to a mast arm.  The City will receive $63,000.00 from FDOT through the JPA.

 

The City’s past practice would have been to ‘piggyback’ on the Lake County Traffic Signal Maintenance & Construction contract.  This contract is currently with Traffic Control Devices (TCD).  Staff felt better pricing could be received by putting the project out to bid.

 

On April 7, 2009, the Purchasing Division issued Invitation to Bid (ITB) 90221 for the construction of mast arm upgrades.  A bid requirement stipulates only contractors currently pre-qualified by the FDOT to perform Traffic Signal work on state highways may respond to the ITB.  This requirement limits who may respond to the ITB.  The Purchasing Division provided notification of the ITB to 32 pre-qualified FDOT contractors within Florida.  On May 5, 2009, twelve responses were received.  Purchasing and Public Works evaluated the bid responses.  The bid received from Ingram Signalization, Inc. was deemed to be the lowest responsive and responsible bid.  A listing of the respondents and their bid amounts is included in this staff report.

 

 

Bid Response Detail

 

Company Name

Company Location/City

Yellow Jacket Way & Highway 27

Ingram Signalization, Inc.

Pensacola, FL

$146,133.00

Florida Safety Contractors

Tampa, FL

$148,853.76

United Signs & Signals

Tavares, FL

$154,818.00

Southwest Signal, Inc.

Tampa, FL

$154,832.24

American Lighting & Signalization

Dover, FL

$155,655.00

Roadway Specialty Devices

Tampa, FL

$160,000.70

Traffic Control Products

Tampa, FL

$163,057.90

PAH Constructors

Melbourne, FL

$163,540.00

The New Florida Industrial Electric

Altamonte Springs, FL

$166,380.00

Professional Hwy Maintenance

Pinellas Park, FL

$169,677.00

Chinchor Electric

Enterprise, FL

$172,751.51

Highway Safety Devices

Tampa, FL

$199,669.00

 

 

Options:

1.  Authorize execution of the agreement with Ingram Signalization, Inc.; or

2.  Such alternative action as the Commission may deem appropriate

 

Fiscal Impact

Funds are available for this project.  The total cost of construction will be $146,133.00.  FDOT will contribute $63,000.00 leaving $83,133.00 funded by the City.  A budget adjustment will be necessary to recognize the additional grant funds ($63,000). Funding of  $200,000.00 was budgeted in the 2007-2008 budget cycle and was rolled forward to the current budget year.  Savings of $116,867.00 will be available in the Highway 441/27 CRA for use on other eligible projects.

 

 

Submission Date and Time:    5/20/2009 4:46 PM____

 

Department: _Public Works____________

Prepared by:  _Mike Thornton_________                     

Attachments:         Yes__X__   No ______

Advertised:   ____Not Required __X___                     

Dates:   __________________________                     

Attorney Review :       Yes___  No ____

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. ____JB____________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. _018-6191.559-63-10_

 

Project No. __180001___________

 

WF No. ____WF 583520/1______

 

Budget  _____$200,000.00________

 

Available ____$200,000.00________


 

RESOLUTION NO._______________

 

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH INGRAM SIGNALIZATION, INC. FOR CONSTRUCTION SERVICES RELATED TO TRAFFIC SIGNAL INFRASTRUCTURE UPGRADES AT YELLOW JACKET WAY/HWY 27; AND PROVIDING AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to execute an agreement with INGRAM SIGNALIZATION, INC. whose address is PO Box 414, Pensacola, Florida  32503 for construction services to upgrade traffic control infrastructure from strain poles to metal mast arms pursuant to Invitation to Bid 90221.

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the __26th__ day of ___May__ 2009.

 

 

 

                                                                            _________________________________

                                                                             Mayor

 

ATTEST:

 

 

_________________________________

City Clerk