AGENDA MEMORANDUM

 

 

Meeting Date:           May 26, 2009

 

From:                          Mike Thornton, Purchasing Manager

 

Subject:                      Resolution authorizing execution of an agreement with TLC Diversified, Inc. for the Water Reclamation Facility (WRF) expansion construction at the Turnpike WRF

 

 

Staff Recommendation:

Staff recommends approval of an agreement with TLC Diversified, Inc. for $1,928,100.00.

 

Analysis:

The project involves onsite improvements to the Turnpike Water Reclamation Facility (WRF) necessary to deliver reuse irrigation water to customers in the southern service area of the City.

 

Performance includes constructing improvements at the grit removal facility including piping, a chlorine mixing chamber with new grating, handrails and stairs at the pump chamber and digesters, and modification of the existing irrigation pump station.  Also, included is construction of a skid-mounted filter array, disinfection station and building, backwash lift station, electrical improvements, construction of instrumentation and controls, and modification to existing SCADA controls. 

 

The project is eligible for a 20 percent funding grant for construction from the St. Johns River Water Management District Water Protection and Sustainability District program contingent upon substantial completion being accomplished by September 30, 2009.  Due to the potential for losing the 20% grant, liquidated damage provisions in the amount of 20% were incorporated into the ITB’s special conditions to protect the City from losing the grant money should the contractor not complete the project on schedule. 

 

On April 6, 2009, the Purchasing Division issued Invitation to Bid number 90251 to 24 firms inviting sealed bids from qualified and licensed contractors in accordance with specifications for expanding the WRF located near the turnpike at 1600 CR 470. 

 

On May 7, 2009, the City received sealed bids from two prospective contractors. 

 

At the public bid opening TLC Diversified, Inc. was determined to be the apparent low bidder.  All attendees were advised a responsibility and responsiveness review would be conducted by the Purchasing Department with an anticipated award recommendation to TLC Diversified, Inc. to follow soon afterward.

 

 

Summary of Bids Received

 

Contractor Name

 

Total Bid Price

TLC Diversified, Inc.

Palmetto, FL

$1,928,000.00

Wright Construction Group, Inc.

Fort Myers, FL

$2,522,515.00

 

Options:

1.  Approve execution of the agreement with TLC Diversified, Inc. or

2.  Such alternative action as the Commission may deem appropriate.

 

Fiscal Impact: 

Funding is budgeted and available in the accounts listed below.  The Water portion of this project ($1,760,066) is eligible for 20% grant funding from the St. Johns River Water Management District . A budget adjustment will need to be processed to recognize $352,013 in additional funds.

 

Submission Date and Time:    5/20/2009 4:46 PM____

 

Department:     Water_________________ 

Prepared by:    Terry Pollard_________                     

Attachments:         Yes  __X__   No ______

Advertised __X__ Not Required  _______                     

Dates:       April 5, 2009____________                     

Attorney Review :       Yes___  No  __X__

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. _____JB___________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. 043-3099-533-6310___

                        044-4099-535-6310__

 

Project No.   430007 & 430012_____

                       440006_____________

 

WF No. ____506969/003 & 525781/2

                        602982/1___________

 

Budget  ____$1,928,100.00_______

 

Available ___$1,928,100.00_______

 

 

RESOLUTION NO._______________

 

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH TLC DIVERSIFIED, INC. TO PERFORM WRF EXPANSION  CONSTRUCTION SERVICES AT THE WRF AT 1600 CR 470; AND PROVIDING AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to execute an agreement with TLC DIVERSIFIED, INC. whose address is 2719 17th Street E., Palmetto, Florida for Water Reclamation Facility Expansion construction services under Invitation for Bid 90251.

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the _26th_ day of __May__ 2009.

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

__________________________

City Clerk