LSBGHORZ
AGENDA MEMORANDUM

 

 

Meeting Date:           June 8, 2009

 

From:                          Mike Thornton, Purchasing Manager

 

Subject:                      Resolution authorizing an agreement with Stately Contractors, Inc. for the Horizontal Directional Drilling (HDD) construction project at Herlong Park

 

 

Staff Recommendation:

Staff recommends approval of the resolution authorizing execution of an agreement with Stately Contractors, Inc. for Horizontal Directional Drilling construction for $223,000.00.

 

Analysis:

This project consists of contractor performance to complete approximately 1,600 feet of Horizontal Directional Drilling to include installing an 18 inch high density polyethylene (HDPE) Force Main (FM) under Herlong Park.  The new FM will parallel an existing 10 inch Ductile Iron Pipe FM which has been in service for a significant period. 

 

This line capacity increase will eliminate an undersized portion of the East Service Area Force Main and provide the benefits of reducing line pressures and allow increased pumping efficiency of nine connected lift stations.

 

On February 9, 2009, the Purchasing Division issued Invitation to Bid number 90031 to 23 firms inviting sealed bids from qualified and licensed underground utility contractors in accordance with specifications for the Force Main HDD project at Herlong Park. 

 

On March 12, 2009, the City received sealed bids from six prospective contractors. 

 

At the public bid opening, Stately Contractors, Inc. was determined to be the apparent low bidder.  All attendees were advised a responsibly and responsiveness review would be conducted by the Purchasing Department with a determination of an anticipated award recommendation to Stately Contractors, Inc. to follow soon afterward.

 

 

 

 

 

 

 

 

 

Summary of Bids Received

Contractor Name

 

Total Bid Price

Stately Contractors, Inc. (Bradenton)

   $223,000.00

Arrow Directional Boring

(Coral Springs)

   $269,550.00

Cornerstone Business (Zephyrhills)

   $298,816.00

Utility Services Authority (Belleville, MI)

   $307,780.00

Hewitt Power & Communications (Okahumpka)

   $375,514.98

MacDriller, Inc

(Clearwater Beach)

   $388,042.87

 

Options:

1.  Approve execution of the agreement with Stately Contractors, Inc. or

2.  Such alternative action as the Commission may deem appropriate.

 

Fiscal Impact

Funding is budgeted and available in the account listed below.

 

Submission Date and Time:    6/4/2009 8:09 AM____

 

Department:     Water_________________ 

Prepared by:    Terry Pollard_________                     

Attachments:         Yes  __X__   No ______

Advertised __X__ Not Required  _______                     

Dates:       February 8, 2009____________                     

Attorney Review :       Yes___  No  __X__

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. _____JB___________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. 044-4099-535-6310___

 

Project No.   440002____________

 

WF No. ____332503/001________

 

Budget  ____$250,000.00________

 

Available ___$249,717.58________


 

 

 

RESOLUTION NO._______________

 

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH STATELY CONTRACTORS, INC. TO PERFORM FORCE MAIN HORIZONTAL DIRECTIONAL DRILLING CONSTRUCTION SERVICES AT HERLONG PARK; AND PROVIDING AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to execute an agreement with STATELY CONTRACTORS, INC. whose address is 6028 33rd Street E., Bradenton, Florida 34203 for Force Main Horizontal Directional Drilling construction services under Invitation for Bid 90031.

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the _8th____ day of __June_______ 2009.

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

__________________________

City Clerk