AGENDA MEMORANDUM

Meeting Date:           June 8, 2009

From:                          Mike Thornton, Purchasing Manager

Subject:                      Resolution authorizing an agreement with RTS Transformers for the re-gasket and processing of three transformers

Staff Recommendation:

Staff recommends approval of the resolution authorizing an agreement with RTS Transformer, Inc. for the re-gasket and processing of three transformers for $49,500.00 with an owner contingency of $7,500.00 for transformer testing, if required.

Analysis:

On April 23, 2009, the Purchasing Division issued a bid for Re-gasket and Processing of Three Porter Transformers.  These transformers are located at the North Substation, Center Street Substation, and the Airport Substation.  RTS Transformer, Inc. had originally submitted a quote to the Electric Department in January of 2009; however, since the cost was greater than $25,000.00, the project was put out to bid.  Three bids were received and reviewed.  The Electric Department has evaluated all three bids and determined that RTS Transformer, Inc. has submitted the lowest, most responsive bid.

Since this equipment maintenance is essential to the performance of the transformers, and the Electric Department is familiar with RTS Transformer, Inc., who has done work for the City previously, Staff recommends approval of the attached agreement.

Bidder            Total Bid Testing Fee

                        RTS Transformer Inc.                         $49,500.00                  $2,500.00

                        Waukesha Electric Systems                 $79,500.00                  $2,750.00

                        Electric Power Systems                       $83,200.00                  $3,800.00

Options:

1.  Authorize execution of the agreement with RTS Transformer, Inc.; or

2.  Such alternative action as the Commission may deem appropriate

Fiscal Impact: 

Funding is budgeted and available in the 2009 fiscal year for this project. 

Submission Date and Time:    6/4/2009 8:09 AM____

Department: _Electric Department_____ Prepared by:  Armida Jones________ Attachments:         Yes_X__   No ______ Advertised:   ____Not Required __X___ Dates:   __________________________                      Attorney Review :       Yes___  No ____ _________________________________            Revised 6/10/04

Reviewed by: Dept. Head ________ Finance  Dept. _______JB_________                                    Deputy C.M. ___________________                                          Submitted by: City Manager ___________________

Account No. 041-1062-531-4612__ Project No. _415920___________ WF No. ____NA______________ Budget  __  _$57,000.00_________ Available ___$57,000.00_________

RESOLUTION NO._______________

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH RTS TRANSFORMER, INC. TO RE-GASKET AND PROCESS THREE TRANSFORMERS FOR THE ELECTRIC DEPARTMENT AS NEEDED; AND PROVIDING AN EFFECTIVE DATE.

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

            THAT the Mayor and City Clerk are hereby authorized to execute an agreement with RTS TRANSFORMER, INC. whose address is 2234 Apopka Boulevard, Apopka, Florida 32703, for providing re-gasket and processing services pursuant to Bid #90291.

 THAT this resolution shall become effective immediately.

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the _8th____ day of __June____ 2009.

                                                                            __________________________

                                                                             Mayor

ATTEST:

__________________________

City Clerk