AGENDA MEMORANDUM

Meeting Date: June 22, 2009

From:                          Mike Thornton, Purchasing Manager

Subject:                      Purchase requisition 41041 to CDW Government, Inc. for the purchase of mobile computer equipment

Staff Recommendation:

Staff recommends approval of Requisition 40041 to CDW Government, Inc. for $50,411.76 for the purchase of mobile computer equipment for equipping fire department vehicles.

Analysis:

This project is for the purchase of mobile computer equipment under a Florida Department of Health grant previously accepted by the City Commission.  This purchase is funded by a 75/25 grant from the Florida Department of Health previously approved by the Commission to install mobile data terminals in fire apparatus.  This equipment will allow for the downloading of data and maps related to emergency calls.

The equipment being purchased is generally 7 Panasonic Tough Book Laptops and associated hardware for installation in the apparatus and provides communication with dispatch.  Purchase of software to communicate and present information on the mobile terminals has already been ordered from another vendor previously approved by Commission.

On May 20, 2009, the Purchasing Division issued Invitation to Bid (ITB) number 90311 inviting sealed bids from interested suppliers in accordance with the equipment specifications contained in the ITB.

On June 2, 2009, the City received sealed bids from 2 prospective contractors. 

Summary of Bids Received

Mobile Computer Equipment	CDW Government Vernon Hills, IL	INSIGHT Lake Wales, FL
Items 1 – 4	$39,561.32	NO BID
Items 5 - 17	$10,850.44	$39,695.00
Totals	$50,411.76	$39,695.00 (All items not bid)

Options:

1.  Approve the purchase from CDW Government, Inc.; or

2.  Such alternative action as the Commission may deem appropriate.

Fiscal Impact: 

The total amount of the grant is $81,000.00.  The City has received grant funding of $60,750.00 from The Florida Department of Health; the City is responsible for the remaining $20,250.  Funding for this purchase is budgeted and available in the account listed below.

Submission Date and Time:    6/17/2009 5:29 PM____

Department: Fire - Rescue____________  Prepared by:    Terry Pollard_________                      Attachments:         Yes  __X__   No ______ Advertised ___ __ Not Required  _   X___ Dates:       _________________________                      Attorney Review :       Yes___  No  __X__ _________________________________            Revised 6/10/04

Reviewed by: Dept. Head ___JB___ Finance  Dept. _________JB_______                                    Deputy C.M. ___________________                                          Submitted by: City Manager ___________________

Account No. 001-1633-513.64-11___ Project No.   EMS002____________ WF No. ______________________ Budget  ____$51,200.00 _________ Available ___$51,200.00 _________