AGENDA MEMORANDUM

 

 

Meeting Date:           June 22, 2009

 

From:                          Mike Thornton, Purchasing Manager

 

Subject:                      Purchase requisition 41135 to Global Rental Co. (Altec Industries) for the purchase of a used bucket truck

 

 

Staff Recommendation:

Staff recommends award of bid 90331 and approval of purchase requisition 41135 to Global Rental Co., a subsidiary of Altec Industries, for the purchase of a used Ford F-550 truck with body and aerial bucket platform for a total amount of $55,000.00.

 

Analysis:

The purpose of this purchase is to acquire a used bucket truck for the Fleet Services Division.  This truck will be assigned to the Communications Division of IT.  Communications currently uses a bucket tuck that was reassigned from the Electric Department.  The existing truck is too large for the needs of Communications.  The Communications Division will be turning in two vehicles.

 

The current equipment (471 & 491) used by Communications was a temporary solution 3 years ago.  At the time Communications needed a truck to tow the fiber trailer and also needed a bucket truck to service overhead installations.  This equipment was being replaced in the Electric Department and was reassigned to Communications for their use.  At that time Communications did not have the funds to purchase new or new/used equipment for their operations.

 

The current bucket truck is too large for many of the areas Communications crews work.  The truck was designed for use by electric crews which work at greater heights and typically have more room.  This new smaller truck will provide access to smaller spaces and lower heights without fear of coming in contact with energized power lines, transformers, or poles.  The new truck also has 4-wheel drive and outriggers, crews can safely deploy the aerial device in rural areas in soft dirt.

 

The existing equipment has served the Communications Division well.  However, the increase in customers has increased the amount of maintenance.  The shortcomings of unit 491 are more apparent and are a growing safety concern.  The purchase of the new truck will eliminate the safety concerns caused by unit 491 and will allow crews to work more efficiently and safely.

 

 

 


Summary of Involved Equipment

 

Unit No.

Description

Mileage/Hours

Annual Lease

Annual Maint.

 

Total

Existing Vehicle Information

 

0471

1991 Pick-up, Ford F-250

133,903

($2,544)

($1,320)

($3,864)

0491

1999 GMC Bucket Truck

24,570

($1,543)

($5,760)

($7,303)

New Vehicle Information

 

New

2006 Ford F550 Bucket

51,607

$6,750

$5,760

$12,510

 

 

Net Change in Costs

$2,663

($1,320)

$  1,343

 

 

 

 

Units 471 and 491 were scheduled for disposal at auction at the time they were reassigned to Communications.  Fleet services will send these units to auction for disposal.

 

To acquire a used piece of equipment, the Purchasing Division issued Invitation to Bid 90331 on May 27, 2009.  Two bid responses were received and are detailed here.  Fleet Services have evaluated the bids and determined the bid from Global Rental Company to be the best value and meet the needs of the City.

 

Summary of Bids Received

 

Bid Feature

Global Rental Co.

(Altec Industries)

Lakeland, FL

Nesco Sales, LLC

Buffington, IN

Truck - Year/Make/Model

2006/Ford/F-550

2005/Ford/F-550

Boom – Year/Make/Model

2005/Altec/AT37G

2004/Altec/AT37G

Meets all minimum specifications

YES

YES

Additional Features

4x4 – All Wheel Drive

Mid Chassis Outriggers

None

Mileage

51,607

37,036

Equipment Location

West Palm Beach, FL

Raymond, NH

Price Quoted Truck & Aerial

$55,000.00

$52,600.00

 

 

Options:

1.  Approve the purchase of a used truck with aerial device from Global Rental Co.; or

2.  Such alternative action as the Commission may deem appropriate

 

Fiscal Impact

The funds for this purchase will be transferred from the Communications Division to the Fleet Services new equipment purchase account listed here.  A budget adjustment is necessary to purchase this piece of equipment as this was not included in the current budget. Communications will see an annual net change (increase) of $1,343 for annual Fleet Services expenses.  Communications will budget accordingly in the 2010 budget year to cover this increased cost.

 


 

Submission Date and Time:    6/17/2009 5:29 PM____

 

Department: _ Fleet Services___________

Prepared by:  _Mike Thornton__________                    

Attachments:         Yes____   No __X___

Advertised:   _X__Not Required ______                     

Dates:   _May 27, 2009________________                     

Attorney Review :       Yes___  No ____

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. __________JB______                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. _001-5110-519.64-12__

 

Project No. __FLEET___________

 

WF No. _____WF562592/31_____

 

Budget  _____$69,663.00_________

 

Available ____$          0.00_________