AGENDA MEMORANDUM
Meeting Date: June 22, 2009
From: Mike Thornton, Purchasing Manager
Subject: Resolution authorizing execution of an agreement with Pospiech Contracting, Inc. for airport runway and taxiway construction
Staff Recommendation:
Staff recommends approval of the resolution authorizing execution of an agreement with Pospiech Contracting, Inc. for airport runway and taxiway construction services for a total amount of $1,895,613.70.
Analysis:
The purpose of this solicitation is to establish a construction services agreement with a qualified firm to accomplish an airport runway and taxiway construction project at the Leesburg International Airport to extend runway 31 and taxiway A in accordance with FAA, state and local requirements.
The work to be performed is generally described as: provide all administration, materials, tools, permits, labor, equipment and supervision related to Leesburg International Airport’s Runway 31 and Partial Taxiway “A” Extension. This project includes grading and extending Runway 31 1,000-feet, the safety area, and Taxiway “A”. Extension includes paving and lighting. In addition, a new floodplain compensation area will be created.
Funds for the project were made available under an Airport Improvement Program Grant from the Federal Aviation Administration appropriated under the American Recovery and Reinvestment Act (ARRA) of 2009, also known as the Federal Economic Stimulus Package. The City is receiving $3,835,397 from the ARRA. These are 100% grant funds with no match from the City. The grant funds will be split between engineering services, construction services and wetland mitigation credits. The mitigation credits are estimated to be $2,185,003.50.
A portion of these costs will be covered by previous grants approved by the Commission. See table on following page for break down.
|
Grantor |
Percent |
Grant Dollars |
|
FAA – ARRA |
100 |
3,835,397.00 |
|
FAA – Mitigation |
95 |
968,872.00 |
|
FDOT – Mitigation |
2.5 |
25,496.63 |
|
City Match |
2.5 |
25,496.63 |
|
Total Project |
|
4,855,262.26 |
On April 27, 2009, the Purchasing Division issued Invitation to Bid (ITB) number 90261 inviting sealed bids from qualified and licensed contractors. On May 28, 2009, the City received bids from 11 prospective contractors. The bid document contained detailed plans and technical specifications prepared by Hanson Professional Services, the engineer of record on this project.
Pospiech Contracting, Inc. was the apparent low bidder at the public bid opening. Hanson Professional, with assistance from the Purchasing Division evaluated the low bid and information contained within the submittal. Hanson Professional has determined the bid submitted by Pospiech Contracting, Inc. to be complete and in order. The Purchasing Division concurs with the attached engineers’ recommendation. Pospiech is deemed the lowest responsive and responsible bidder and therefore is recommended for award.
Summary of Bids
|
Firm / Location |
Base Bid |
Additive Alternate |
Total Bid Amount |
Bid Amt. Difference* |
|
Pospiech Contracting, Inc. Inverness, FL |
$1,856,952.70 |
$34,200.00 |
$1,895.613.70 |
$0.00 |
|
Hewitt Contracting Co., Inc. Okahumpka, FL |
$1,988,573.10 |
$34,200.00 |
$2,022,773.10 |
$127,159.40 |
|
Emerald Utilities & Site Dev., Inc. Orlando, FL |
$2,008,646.55 |
$41,000.00 |
$2,049,646.55 |
$154,032.85 |
|
Prime Construction Group, Inc. Orlando, FL |
$2,191,343.50 |
$40,000.00 |
$2,231,343.50 |
$335,729.80 |
|
Mid-Sate Paving Co., Inc. Auburndale, FL |
$2,240,820.47 |
$36,612.00 |
$2,277,432.47 |
$381,818.77 |
|
P & S Paving, Inc. Daytona Beach, FL |
$2,375,834.34 |
$40,221.04, |
$2,416,055.38 |
$520,441.68 |
|
D.A.B. Constructors, Inc. Inglis, FL |
$2,588,888.88 |
$35,000.00 |
$2,623,888.99 |
$728,275.29 |
|
J. Malever Construction Co., Inc. Groveland, FL |
$2,652,050.00 |
$90,500.00 |
$2,742,550.00 |
$846,936.30 |
|
Felix Associates, LLC Port St. Lucie, FL |
$2,697,851.90 |
$40,000.00 |
$2,737,811.40 |
$842,197.70 |
|
Ranger Construction Ind., Inc. Winter Garden, FL |
$2,832,404.10 |
$39,000.00 |
$2,871,404.10 |
$975,790.40 |
|
Phillips & Jordan, Inc. Zephyrhills, FL |
$2,851,598.89 |
$0.0 |
$2,851,598.89 |
$955,985.19 |
* Listed contractor total bid amount compared to the low bidder total bid amount.
The bidders’ checklist and detailed bid tabulation prepared by our engineer are attached for your review.
Options:
1. Authorize execution of an agreement with Pospiech Contracting, Inc.; or
2. Such alternative action as the Commission may deem appropriate
Fiscal Impact:
This project is 100% funded from an FAA – ARRA grant as a result of the American Recovery and Reinvestment Act (Stimulus Package). Funding of $3,720,370 is budgeted; which includes the FAA – Mitigation grant required 2.5% City Match of $25,496.63. Due to additional FAA funding a budget adjustment of $1,134,893 will be necessary to increase the current project budget.
Submission Date and Time: 6/17/2009 1:21 PM __________________________
|
Department: Airport_________________ Prepared by: Terry Pollard__________ Attachments: Yes ___X___ No ______ Advertised: Yes________________ Dates: April 26, 2009___________ Attorney Review : Yes___ No __X___
_________________________________ Revised 6/10/04 |
Reviewed by: Dept. Head ________
Finance Dept. _JB_______________
Deputy C.M. ___________________ Submitted by: City Manager ___________________ |
Account No. 031-1821-542-6310______
Project No. 310018_______________
WF No. 0301479/7 & 8________
Budget $3,720,370_________
Available $3,589,954_________ |
RESOLUTION NO._______________
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH POSPIECH CONTRACTING, INC. TO PROVIDE AIRPORT RUNWAY AND TAXIWAY EXTENSION CONSTRUCTION PURSUANT TO INVITATION TO BID 90261; AND PROVIDING AN EFFECTIVE DATE.
BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:
THAT the Mayor and City Clerk are hereby authorized to execute an agreement with POSPIECH CONTRACTING, INC. whose address is 201 S. Apopka Avenue, INVERNESS, FLORIDA 34452 for AIRPORT RUNWAY AND TAXIWAY EXTENSION CONSTRUCTION as identified by INVITATION TO BID 90261.
THAT this resolution shall become effective immediately.
PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the __22nd__ day of __June__ 2009.
__________________________
Mayor
ATTEST:
__________________________
City Clerk