AGENDA MEMORANDUM

Meeting Date: July 13, 2009

From:                          Mike Thornton, Purchasing Manager

Subject:                      Resolution authorizing execution of an Agreement with Osmose Utilities Services, Inc. for Electric Utility Pole Inspections

Staff Recommendation: 

Staff recommends execution of the fixed unit price agreement with Osmose Utilities Services, Inc. for Electric Utility Pole Inspections.  The estimated expenditure this fiscal year is $75,000.00.

Analysis:

The Florida Public Utilities Commission requires electric utilities to inspect their poles for damage and fatigue.  Any poles found to have defects must be repaired or replaced.  The City of Leesburg has chosen to piggyback on an existing contract between Osmose Utilities Services, Inc. and the Orlando Utility Commission (OUC).  Osmose Utilities Services, Inc. provides pole inspection services as well as pole repairs as authorized by the Electric Department.

This agreement will be a unit price agreement with the initial purchase covering the inspection for only a portion of the poles in the Leesburg electric system.  This purchase amount is for inspection services only and does not include any necessary repairs that may be identified.

The Purchasing Division and City Attorney have reviewed the bid, bid award, and contract between Osmose and OUC.  The contract was openly and competitively bid and meets the requirements necessary for a piggyback agreement.  This agreement will be effective through November 10, 2012.  Expenditure approval will be requested from the Commission in subsequent years.

Options:

1.  Approve execution of the piggyback agreement with Osmose Utilities Services, Inc.; or

2.  Such alternative action as the Commission may deem appropriate

Fiscal Impact: 

Funding of $75,000.00 has been budgeted and is available in the current fiscal year in the account listed.  The department will seek commission approval at that time for future work to be performed.

Submission Date and Time:    7/9/2009 5:20 PM____

Department: _Electric_______________ Prepared by:  Armida Jones________ Attachments:  Yes_ X__   No ______ Advertised:   ____Not Required ______ Dates:   __________________________                      Attorney Review :       Yes _X_  No ____ _________________________________            Revised 6/10/04

Reviewed by: Dept. Head ________ Finance  Dept. _________JB_______                                    Deputy C.M. ___________________                                          Submitted by: City Manager ___________________

Account No.  041-1062-531.46-25___ Project No. __415930____________ WF No. ______________________ Budget  _____$523,400.00________ Available ____$ 86,584.67_________

RESOLUTION NO._______________

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A FIXED UNIT PRICE AGREEMENT WITH OSMOSE UTILITIES SERVICES, INC. FOR ELECTRIC UTILITY POLE INSPECTION AS NEEDED; AND PROVIDING AN EFFECTIVE DATE.

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

            THAT the Mayor and City Clerk are hereby authorized to execute a piggyback agreement with Osmose Utilities Services, Inc. whose address is 215 Greencastle Road, Tyrone, Georgia 30290-2944 for providing inspection and maintenance of electric distribution poles.

 THAT this resolution shall become effective immediately.

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the __13th___ day of __July__ 2009

                                                                            __________________________

                                                                             Mayor

ATTEST:

__________________________

City Clerk