AGENDA MEMORANDUM
Meeting Date: July 13, 2009
From: Mike Thornton, Purchasing Manager
Subject: Resolution authorizing an agreement with Superior Asphalt of Central Florida, Inc. for construction services on Lake Street
Staff Recommendation:
Staff recommends approval of the resolution authorizing an agreement with Superior Asphalt of Central Florida, Inc. for a total amount of $187,355.76.
Analysis:
This project will involve the reconstruction of Lake Street generally between US Highway 441 and East Main Street. The reconstruction will include improvements to the storm drain infrastructure as well as removal and reconstruction of the road base and asphalt surface. Over time this portion of Lake Street has deteriorated as a result of heavy truck traffic to the Cutrale Juice Plant.
Improvements to the storm drain infrastructure are needed to remove water from the area. The storm drain capacity is not sufficient to remove the required storm water. Ponding water leads to further breakdown of the road surface and poor sub-base.
The engineer on this project is Keith Riddle. Superior Asphalt has worked closely with the engineer to value engineer several items that reduced the overall cost of the project. The City has an existing unit price contract with Superior Asphalt for water/storm water utility construction and for asphalt work. The Purchasing Division is recommending the work be awarded to Superior Asphalt under the existing unit price agreements. Based on their familiarity with the project and their work with the engineer, staff believes the City would not receive a better price by putting this project out to bid.
Options:
1. Approve execution of the agreement with Superior Asphalt of Central Florida, Inc.; or
2. Such alternative action as the Commission may deem appropriate
Fiscal Impact:
The Streets portion is $125,757.37; funds for this project are not specifically included in the Streets budget. Because of the necessity of this project, funds have been shifted from striping ($45,000), road surface sealer ($50,000) and sidewalk replacement ($31,000). Stormwater’s portion of this project is $61,598.39. This cost is also not specifically budgeted, but will be funded through budgeted funds for Curbs, Gutters & Inlets ($25,000) and the remainder from funding for Conveyance Systems.
Submission Date and Time: 7/9/2009 5:20 PM____
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Department: Public Works & Env.Services_ Prepared by: Mike Thornton_________ Attachments: Yes____ No __X___ Advertised: ____Not Required _X____ Dates: __________________________ Attorney Review : Yes___ No ____
_________________________________ Revised 6/10/04 |
Reviewed by: Dept. Head ________
Finance Dept. _JB____________
Deputy C.M. ___________________ Submitted by: City Manager ___________________ |
Account No. _001-5112-541-4625___ _________014-5171-537-6310___
Project No. __N/A _____________ ____________140002____________
WF No. _____N/A____________ ____________WF0535061/1_____
Budget _____$188,000__________
Available ____$188,000__________ |
RESOLUTION NO.___________
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO APPROVE AN AGREEMENT WITH SUPERIOR ASPHALT OF CENTRAL FLORIDA, INC. FOR CONSTRUCTION SERVICES RELATED TO IMPROVEMENTS TO NORTH LAKE STREET; AND PROVIDING FOR AN EFFECTIVE DATE.
BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:
THAT the Mayor and City Clerk are hereby authorized to execute an agreement with SUPERIOR ASPHALT OF CENTRAL FLORIDA, INC. whose address is PO Box 1257, Mount Dora, Florida 32756 for construction services along North Lake Street, Leesburg, Florida pursuant to the proposal dated June 16, 2009 submitted by the CONTRACTOR.
THAT this resolution shall become effective immediately.
PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the __13th__ day of __July__ 2009
__________________________
Mayor
ATTEST:
__________________________
City Clerk