AGENDA MEMORANDUM

MEETING DATE:   July 13, 2009

FROM:                       Mike Thornton, Purchasing Manager

SUBJECT:                  Resolution Authorizing Execution of a Contract Amendment with

Jones, Edmunds & Associates, Inc. for Engineering Services as

                                    Established in the contract amendment

Staff Recommendation:

Staff recommends approval of the resolution authorizing the execution of contract amendment # 1 with Jones, Edmunds & Associates, Inc. (JEA) for a Stormwater Data Inventory analysis for development of the City’s Stormwater Geo-database (GDB) for a total amount of $75,170.00.

 Analysis:

The City has an existing professional services agreement with JEA to provide engineering services for City requirements.  The original agreement was approved under resolution 8316 October 27, 2008.

Jones Edmunds & Associates (JEA) will help the City complete the development of the stormwater GDB by developing a more complete and connected stormwater network for asset management and modeling functions which will begin with this 4-square mile project. 

When the pilot area project is complete JEA will provide the City with a proposal to complete the system-wide stormwater inventory.  Similar GDB’s are being used in addressing pollutant discharge in compliance with the National Pollutant Discharge Elimination System Stormwater permitting program; potential flooding concerns; and managing stormwater system resources.

The GDB can be maintained and used for studies, and as a tool for decision making for stormwater related projects.

Options:

1. Approve the attached resolution authorizing the execution of the contract amendment # 1 with Jones, Edmunds & Associates, Inc., or
2. Such alternative action the Commission may deem approriate. 

Fiscal Impact:

This project will be funded by the Stormwater utility.  Funds have been budgeted and are available in the account listed.

Submission Date and Time:    7/9/09 5:20 PM____

Department: _Environmental Services___ Prepared by: _ Mike Thornton________                  Attachments:  Yes__X__   No ________ Advertised:   ____Not Required __X___ Dates:   _                 _____          _____                      Newspapers:_____________________            Revised

Reviewed by: Dept. Head _________ Finance  Dept. _____JB___________                                    Deputy C.M. ___________________                                          Submitted by: City Manager ___________________

Account :     014-5171-537.63-10___ Project No.  140002____________ WF No.       WF0609667/001_____ Budget :       $75,170.00__________ Available:     $75,170.00__________

RESOLUTION NO._______________

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A CONTRACT AMENDMENT ONE WITH JONES, EDMUNDS & ASSOCIATES, INC. FOR THE PURPOSES OF INITIATING A STORMWATER GEODATABASE BY PROVIDING ENGINEERING SERVICES PURSUANT TO RESOLUTION 8316; AND PROVIDING AN EFFECTIVE DATE.

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

            THAT the Mayor and City Clerk are hereby authorized to execute a contract amendment with JONES, EDMUNDS & ASSOCIATES, INC. whose address is 730 NE Waldo Road, Gainesville, FL 32641 to provide engineering services on a continuing basis to the City of Leesburg.

 THAT this resolution shall become effective immediately.

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the __13th___ day of ___July__ 2009.

                                                                            __________________________

                                                                             Mayor

ATTEST:

__________________________

City Clerk