AGENDA MEMORANDUM

 

Meeting Date:           July 13, 2009

 

From:                          Brandy McDaniel, Budget Manager

 

Subject:                      Ordinance Amending the Fiscal Year 2008-09 Budget for the General, Hwy 441/27 CRA, Capital Projects, Water, Wastewater, Communications, Discretionary Sales Tax, and Magnolia Townhomes Funds for the Third Quarter

 

 

Staff Recommendation:

Staff recommends adopting the attached ordinance amending the Fiscal Year 2008-09 budget for the General, Hwy 441/27 CRA, Capital Projects, Water, Wastewater, Communications, Discretionary Sales Tax, and Magnolia Townhomes Funds for the Third Quarter.

 

Analysis:

As established in the Budget Policy, adopted September 28, 1998, total appropriations within a fund cannot increase or decrease without formal action by the City Commission. 

 

These budget adjustments are required due to the following changes:

 

Fund

Amount

Source

General:

 

 

Recreation Programs

($ 26,970)

Activities Fees Revenue

State Revenue Revisions

($ 79,111)

Half Cent Sales Tax/ Revenue

 

 

Sharing Revenue

175 Fire Pension Plan

$ 266,581

Fund Balance

Local Option Gas Tax moved to Capital

 

 

   Projects Fund

($ 611,000)

Transfer to Capital Projects

FDOT MOA- Non Landscape portion

 

 

   Hwy 441

$  9,156

DOT JPA Revenue

EMS grant for Computer aided dispatch

 

 

   Equipment

$ 38,400

State Grants

Purchase of Communications Truck

$ 55,000

Transfer from Communications

Total General Fund

    ($ 347,944)

 

 

 

 

 

 

 

 

 

 

Fund

Amount

Source

Hwy 441/27 CRA:

 

 

Yellow Jacket Way- FDOT JPA

$ 63,000

FDOT Revenue

Total Hwy 441/27 CRA

$ 63,000

 

 

 

 

Capital Projects:

 

 

Remarcinite Venetian Gardens Pool

($  45,000)

Transfer from General Fund

RW 13/31 Mitigation Phase II

($112,500)

State Grant

RW 13/31 Mitigation Phase II

($112,500)

Transfer from Discretionary

 

 

Sales Tax

Total Capital Projects Fund

($ 270,000)

 

 

 

 

Water:

 

 

Leesburg Reclaimed Water project

$176,007

State Grant-SJRWMD

Leesburg Reclaimed Water project

$176,006

State Grant-JPA

Fire Pump VFD Royal Highlands

$    8,131

Renewal & Replacement

High Service Pump Replacement

$  10,130

Renewal & Replacement

Total Water Fund

$370,274

 

 

 

 

Wastewater:

 

 

Generator at Turnpike WWTF

$  19,708

Renewal & Replacement

Total Wastewater Fund

$  19,708

 

 

 

 

Communications:

 

 

Purchase of Communications Truck

$ 55,000

Transfer to General Fund

Total Communications Fund

$ 55,000

 

 

 

 

Discretionary Sales Tax:

 

 

RW 13/31 Mitigation Phase II

($112,500)

Transfer to Capital Projects

Total Discretionary Sales Tax Fund

($112,500)

 

 

 

 

Magnolia Townhomes:

 

 

Building Renovation

$500,000

Federal Home Loan Bank Grant

Infrastructure Improvements

$250,000

CDBG Grant

Total Magnolia Townhomes Fund

$750,000

 

 

 

 

 

 

 

Options:        

  1. Adopt the attached ordinance amending the fiscal year 2008-09 budget for the General, Hwy 441/27 CRA, Capital Projects, Water, Wastewater, Communications, Discretionary Sales Tax and Magnolia Townhomes, or

 

  1. Such other action as the City Commission may deem necessary.

 

 


 

 

Fiscal Impact

The following funds will increase/decrease as seen below:

 

 

 

FUND

FY 2009

CURRENT

 

CHANGE

FY 2009

AMENDED

General

     $    25,428,649

$      (347,944)

$    25,080,705

Hwy 441/27 CRA

3,469,177

63,000

3,532,177

Capital Projects

15,812,723

(270,000)

   15,542,723

Water

18,764,307

370,274

19,134,581

Wastewater

12,481,281

19,708

12,500,989

Communications

1,189,221

55,000

1,244,221

Discretionary Sales Tax

1,915,927

(112,500)

1,803,427

Magnolia Townhomes

1,267,500

750,000

2,017,500

Total

$    80,328,785

$       527,538

$    80,856,323

 

 

 

 

Submission Date and Time:    7/24/2009 8:43 AM____

 

Department: ______________________

Prepared by:  ______________________                     

Attachments:         Yes____   No ______

Advertised:   ____Not Required ______                     

Dates:   __________________________                     

Attorney Review :       Yes___  No ____

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. __________JB________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. _________________

 

Project No. ___________________

 

WF No. ______________________

 

Budget  ______________________

 

Available _____________________


 

 

ORDINANCE NO.____________________

AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA AMENDING THE FISCAL YEAR 2008-09 BUDGET FOR THE GENERAL, HWY 441/27 CRA, CAPITAL PROJECTS, WATER, WASTEWATER, COMMUNICATIONS, DISCRETIONARY SALES TAX, AND MAGNOLIA TOWNHOMES FUNDS FOR THE THIRD QUARTER; AND PROVIDING AN EFFECTIVE DATE.

          WHEREAS, the City Commission of the City of Leesburg adopted a budget for Fiscal Year 2008-09 on September 22, 2008, which they felt was in the best interest of the citizens of the City of Leesburg, and

          WHEREAS, it is now necessary to amend the current budget for Fiscal Year 2008-09 to provide funds for various projects as adopted at City Commission meetings, and

          WHEREAS, such action was not anticipated in the original 2008-09 annual budget;

          NOW THEREFORE, BE IT ENACTED BY THE PEOPLE OF THE CITY OF LEESBURG, FLORIDA:

SECTION I.

        Pursuant to Section 200.065, Florida Statutes, and all other applicable laws, the following amounts for use by the various funds during Fiscal Year 2008-09 as reflected below, including all modifications or amendments made during this meeting, are hereby adopted as increases/decreases to the original budget for Fiscal Year 2008-09 for the City of Leesburg, Florida:

GENERAL FUND

ESTIMATED REVENUES AND OTHER RECEIPTS

Charges for Services

(26,970)

Intergovernmental Revenue

(31,555)

Taxes

(611,000)

Other Financing Sources:

     Fund Balance Appropriated

266,581

     Transfer from Communications

55,000

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

(347,944)


 

PROPOSED APPROPRIATIONS

General Government

93,400

Culture/ Recreation

(26,970)

Public Safety

266,581

Reserve for Future Use

(69,955)

Transfer to Capital Projects

(611,000)

TOTAL PROPOSED APPROPRIATIONS

(347,944)

HWY 441/27 CRA

ESTIMATED REVENUES AND OTHER RECEIPTS

Intergovernmental Revenue

63,000

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

63,000

PROPOSED APPROPRIATIONS

Economic Environment

63,000

TOTAL PROPOSED APPROPRIATIONS

63,000

CAPITAL PROJECTS FUND

ESTIMATED REVENUES AND OTHER RECEIPTS

Intergovernmental Revenue

       (112,500)

Other Financing Sources:

     Other Sources- Transfer from General Fund

       (157,500)

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

       (270,000)

PROPOSED APPROPRIATIONS

Culture/ Recreation

         (45,000)

Transportation

       (225,000)

TOTAL PROPOSED APPROPRIATIONS

       (270,000)

WATER FUND

ESTIMATED REVENUES AND OTHER RECEIPTS

Intergovernmental Revenue

        352,013

Other Financing Sources:

     Renewal & Replacement

           18,261

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

        370,274

PROPOSED APPROPRIATIONS

Physical Environment

        370,274

TOTAL PROPOSED APPROPRIATIONS

        370,274


 

WASTEWATER FUND

ESTIMATED REVENUES AND OTHER RECEIPTS

Other Financing Sources:

     Renewal & Replacement

           19,708

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

           19,708

PROPOSED APPROPRIATIONS

Physical Environment

           19,708

TOTAL PROPOSED APPROPRIATIONS

           19,708

COMMUNICATIONS FUND

ESTIMATED REVENUES AND OTHER RECEIPTS

Other Financing Sources:

     Fund Balance Appropriated

           55,000

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

           55,000

PROPOSED APPROPRIATIONS

 Other Uses- Transfer to General Fund

           55,000

TOTAL PROPOSED APPROPRIATIONS

           55,000

DISCRETIONARY SALES TAX FUND

ESTIMATED REVENUES AND OTHER RECEIPTS

Other Financing Sources:

     Fund Balance Appropriated

       (112,500)

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

       (112,500)

PROPOSED APPROPRIATIONS

  Other Uses- Transfer to Capital Projects

       (112,500)

TOTAL PROPOSED APPROPRIATIONS

       (112,500)

MAGNOLIA TOWNHOMES FUND

ESTIMATED REVENUES AND OTHER RECEIPTS

Intergovernmental Revenue

        750,000

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

        750,000

PROPOSED APPROPRIATIONS

Economic Environment

        750,000

TOTAL PROPOSED APPROPRIATIONS

        750,000


 

ESTIMATED REVENUES AND OTHER RECEIPTS

Other Financing Sources:

     Charges for Services

         (26,970)

     Fund Balance Appropriated

        209,081

     Intergovernmental Revenue

     1,020,958

     Renewal & Replacement

           37,969

     Taxes

       (611,000)

     Other Sources- Transfers from Other Funds

       (102,500)

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

        527,538

ALL FUNDS

PROPOSED APPROPRIATIONS

General Government

           93,400

Physical Environment

        389,982

Culture & Recreation

         (71,970)

Public Safety

        266,581

Transportation

       (225,000)

Economic Environment

        813,000

Reserve for Future Use

         (69,955)

Other Uses- Transfer to Other Funds

       (668,500)

TOTAL PROPOSED APPROPRIATIONS

        527,538

SECTION II.

          This ordinance shall become effective upon its passage and adoption by the Leesburg City Commission in the manner provided by law.

          PASSED AND ADOPTED at a regular meeting of the City Commission of the City of Leesburg, Florida held on the 13th day of July, 2009.

 

 

 

 

 

Mayor

ATTEST:

 

 

 

 

 

 City Clerk